Administrative Assistant Receptionist

Essential Functions

Summary:

The Bilingual Administrative Assistant - Reception will perform routine administrative functions like providing information to callers scheduling meetings organizing andmaintainingfiles and databases andoperatingvarious office equipment. This position will create awarmwelcoming environment that allows us to deliver the best customer experience to employees and customers thatwalk inevery day.

Accountabilities:

• Greeting visitors answering any inquiries and creating a welcoming environment

• Answering phone calls and directing the caller to theappropriate personnel department or voicemail to ensure all calls are addressed

• Ensure phones are turned on at 8:00am and placed in night or holiday mode at 4:30pm

• Make sure conference rooms are stocked and cleanprepthem for meetings

• Organizing andmaintainingfiles and databases in a confidential manner

• Receiving deliveries; sorting and distributing incoming mail

• Scheduling appointments meetings or reservations as needed

• Maintaining office supply inventory by checking stock todetermineinventory levelanticipatingneeded supplies and placing orexpeditingorders for supplies

• Operating office equipment such as fax machines printers or phone systems andarrangefor repairs when equipment malfunctions

• Maintaining breakroom supplies coffee creamer sugar etc.

• Assistwith company credit card process input receipts to system

• Run company errands lunch groups supply runs etc.

• Assistwith onboarding and offboarding processes (e.g. new hire paperwork exit checklists)

• Helpmaintainaccurateemployee records and HR files

• Assistwith answering high level employee questionsregardingvarious benefitsand/or directing employees to the respective parties

• Coordinate employee engagement activities and internal communications

• Help ensure compliance with company policies and applicable labor laws

• Other job-related responsibilities as assigned as trained for and qualified to do

Required Knowledge Skills & Experience

• High school diploma or equivalent required;Associates or Bachelorsdegree preferred

• 2 years of administrative experience with at least 1 year of exposure to HR tasks.

• Familiarity with HR processes and confidentiality standards

• Proficiencyin Microsoft Office Suite (Word Excel Outlook) and basic HR systems.

• Strong communication interpersonal and organizational skills.2 years of office work related experience

• Strong organizational and multitasking skills

• Proficient knowledge of MS Excel MS Word MS PowerPoint and MS Outlook and other database applications

• Excellent verbal and written communication skills

• Ability tomaintainconfidentiality and handle sensitive materials

• Excellent customer service skills

• Strong degree of attention to detail

• Bilingual (English/Spanish)required;candidates must be able to read write and speak both languages fluently.

Attributes:

• Safety:Maintainsa secure organized and compliant front-office environment.

• Have Humanity:Creates a warm respectful and welcoming experience for all.

• Be Transparent:Communicates clearly and keepsaccurate trustworthy records.

• Drive Innovation:Finds better ways to streamline administrative processes.

• Be Resilient:Adapts quickly and stays focused in a fast-paced setting.

• Always Reliable:Delivers consistent dependable administrative support.

• Grit:Takes pride ownership and persistence in doing the job well every day.

Physical & Environmental Requirements

• Ability to stand stoop kneel or crouch for extended periods during an 810 hourshift.

• Ability tolift upto 50lbsand push/pull up to 100 lbs.

• Ability to work in a heavy manufacturing environment and varying conditions.

Reasonableaccommodationmay be made to enable individuals with disabilities to perform these essential functions.

Other Duties

Pleasenotethis job description is not designed to cover orcontaina comprehensive listing of activities duties or responsibilities that arerequired ofthe employee for this job. Duties responsibilities and activities may change at any time with or without notice.