Human Resources Staffing Coordinator

SUMMARY OF RESPONSIBILITIES

The Human Resources Staffing Coordinator supports workforce planning and talent acquisition by coordinating end-to-end staffing activities across the District. This role plans develops directs and organizes human resource staffing functions to ensure efficient recruitment operations regulatory compliance and a positive experience for candidates and hiring managers. The Staffing Coordinator oversees recruitment-related processes data collection and reporting and communications supporting the selection and placement of highly qualified staff District-wide. This position ensures staffing procedures are applied consistently and in compliance with State licensure requirements State and Federal employment laws District position control allocations collective bargaining agreements and established District guidelines and staffing criteria.

DUTIES AND RESPONSIBILITIES

• Consult with and advise hiring authorities principals and administrative staff throughout the staffing process including the determination of appropriate staff allocations licensure requirements for teaching assignments and the number classification and funding of vacancies.
• Determine verify and authorize position openings; review and approve all staffing and posting requests for District personnel.
• Advise hiring authorities on applicable collective bargaining agreement provisions State licensure requirements and federal compliance standards including Highly Qualified Teacher (HQT) requirements as applicable.
• Respond to inquiries from employees applicants and administrators regarding staffing procedures interpretation of legal and licensure requirements working agreement restrictions and District policies and practices.
• Serve as liaison with the State Licensing Department and Department of Education (MDE) to ensure District compliance with licensure requirements; oversee licensure verification license exception requests re-licensure processes and resolution of licensure or assignment discrepancies.
• Review employment applications to verify licensure certification and minimum qualifications; determine eligibility for licensure exceptions when applicable.
• Coordinate and oversee onboarding and offboarding processes for contracted and non-administrative employees including employment documentation compliance training system access exit procedures and coordination with Payroll and Benefits.
• Coordinate recruitment selection and hiring activities for non-administrative and non-supervisory staff including job postings applicant screening interview coordination and preparation of hiring recommendations.
• Manage lane change requests and Schedule C payments ensuring proper documentation approvals contractual compliance and accurate payroll processing.
• Administer and support Frontline system operations related to daily substitute staffing; troubleshoot issues prepare reports and collaborate with school sites to ensure adequate staffing coverage.
• Act as liaison between the District and colleges or universities for placement and coordination of student teachers.
• Participate in District recruitment and marketing initiatives including job fairs recruitment events development and distribution of recruitment materials and maintenance of Employee Services website content.
• Monitor evaluate and communicate legislative updates rule changes and regulatory guidance from the Minnesota Department of Education and other agencies impacting employee licensure and staffing; assess operational impacts and advise stakeholders accordingly.
• Provide internal consulting services to District leadership by analyzing staffing data preparing reports and offering data-driven conclusions and recommendations to improve departmental and District-wide efficiency.
• Maintain absolute confidentiality regarding personnel records staffing actions and labor relations matters.
• Compile reconcile analyze and maintain staffing data spreadsheets databases and summary reports to ensure accuracy regulatory compliance and informed decision-making.
• Perform other related duties and responsibilities as assigned.

KNOWLEDGE SKILLS & ABILITIES

• Knowledge of State and Federal laws statutes regulations and best practices related to human resources administration staffing licensure and employment compliance.
• Knowledge of collective bargaining agreements District policies and administrative procedures as they relate to staffing recruitment and employee placement.
• Knowledge of data management reporting practices and recordkeeping standards applicable to public-sector human resources functions.
• Strong verbal and written communication skills with the ability to communicate clearly and professionally with a diverse range of stakeholders including administrators teachers District employees applicants the general public and governing bodies such as the School Board.
• Proficiency in Microsoft Office applications including advanced use of Microsoft Excel and Microsoft Access for data analysis reporting and tracking staffing and compliance information.
• Skill in analyzing staffing data licensure information and contractual requirements to support informed decision-making.
• Skill in preparing clear reports correspondence and presentations related to staffing compliance and workforce planning.
• Ability to respond effectively to inquiries concerns or complaints and to present complex or sensitive information accurately and diplomatically to internal and external audiences.
• Ability to define problems collect and analyze data establish facts and draw valid defensible conclusions consistent with laws contracts and District guidelines.
• Ability to read analyze and interpret professional literature financial reports collective bargaining agreements statutes and legal documents.
• Ability to analyze and interpret both abstract and concrete information and apply it to staffing decisions and compliance determinations.
• Ability to exercise sound judgment maintain confidentiality and handle sensitive personnel matters with discretion and professionalism.
• Ability to maintain regular and predictable attendance including completing assigned workdays and meeting established deadlines.

PHYSICAL DEMANDS

• Work is primarily performed in a professional office environment.
• Requires the ability to sit for extended periods while performing computer-based work including data entry document review and report preparation.
• Requires frequent use of hands and fingers for keyboarding operating standard office equipment and handling documents.
• Requires the ability to communicate professionally and effectively in person by telephone and in writing.
• Requires visual acuity to read printed materials computer screens spreadsheets and reports.
• Occasional standing walking bending and reaching may be required.
• May occasionally be required to lift carry or move office materials weighing up to approximately 25 pounds.
• May require occasional travel within the District to attend meetings training sessions or recruitment events.
• Requires the ability to meet regular attendance requirements and maintain a consistent work schedule.

WORK ENVIRONMENT

• Work is primarily performed in a professional office environment within a school district or administrative setting.
• Work is typically performed during regular business hours; however occasional evening or weekend work may be required to meet staffing deadlines attend recruitment events or support District initiatives.
• The work environment is moderately paced with frequent interruptions competing deadlines and changing priorities.
• Requires sustained concentration accuracy and attention to detail when handling confidential and sensitive personnel information.
• The position may be subject to periodic peak workload periods related to hiring cycles enrollment changes or regulatory reporting deadlines.
• Noise levels are generally consistent with a typical office environment.
• The role requires adherence to confidentiality professionalism and ethical standards when working with personnel staffing and labor-related matters.

EDUCATION and/or EXPERIENCE

• A bachelors degree in Human Resources Public Administration Business Administration or a closely related field is required.
• A masters degree in Human Resources Public Administration Business Administration or a related discipline is preferred.
• Progressively responsible experience in human resources staffing recruitment employee services or a related HR function is required; experience in an educational or public-sector setting is preferred.
• An equivalent combination of education and relevant experience may be considered in lieu of the stated requirements.
• Professional certification such as Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR) is preferred.

BENEFIT INFORMATION
St. Louis Park Schools provides a comprehensive benefits package for employees working 20 or more hours per week. Key benefits include:

• Health and Dental Insurance
• Flexible Spending Accounts (FSA) for medical and dependent care expenses
• Life Insurance
• Accidental Death and Dismemberment (AD&D) Insurance
• Short- and Long-Term Disability Insurance

The cost of benefits varies based on the employee group and full-time equivalent (FTE) status. For detailed information including specific benefits and associated costs please refer to the applicable group or bargaining unit contract Employment Contracts.

Required Experience:

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