Admin cum HR staff

Admin cum HR staff (ENG/Construction)

Screening partner: Cotalent (authorized to screen and pre-qualify all applicants for The Company).
Equal opportunity and Data Use: All qualified candidates will receive fair consideration. Your CV and personal data will be used solely for recruitment purposes for this role and closely related roles at The Company processed under legitimate interest stored securely and not shared outside the recruitment process (including GDPR where applicable).

Role Snapshot

Location: District 1 / Sai Gon Ward Ho Chi Minh City (on-site)
Work time: 08:0017:30 MondayFriday
Employment type: Full-time
Salary budget: VND gross/month
Benefits: 13th-month salary; full social health and unemployment insurance (100% paid); annual health check-up; company trip; annual salary review
Team scope: Individual contributor (sole Admin/HR role)
Probation: 2 months at 85% salary

Company Profile

The Company operates in the engineering and construction sector delivering project-based services for clients in Viet Nam. Their operations involve multiple concurrent projects requiring disciplined administration cost tracking and compliance. This role supports both project execution and office operations ensuring accurate documentation timely reporting and continuity across administrative and HR processes.

Role Purpose & Success Outcomes

Purpose:
Own end-to-end administrative and HR operations for both projects and office functions ensuring accurate documentation regulatory compliance and smooth daily operations for managers and project teams.

Success Outcomes:
Administrative and project documentation is accurate complete and delivered on time.
HR records labor contracts and leave tracking meet internal and legal requirements.
Supplier payments client documents and fund statements align with approved records.
Managers receive reliable logistical and operational support without disruption.

Key Responsibilities

Purchase project and office supplies; manage supplier coordination and extensions.
Review payment requests and support supplier payment processing.
Arrange hotels flights and restaurant bookings for managers.
Manage and schedule company vehicles for projects and office use.
Prepare fund statement reports for projects and office operations; update records in the Cloudia system.
Submit required financial and operational reports to Head Office (e.g. client receipts payment orders).
Prepare contracts and payment documents for clients.
Review contracts and payment documentation for subcontractors.
Manage labor contracts timesheets and annual leave tracking.
Coordinate work permits temporary residence cards and visa renewals for managers.
Open new project accounts and support the accounting team in project closure.
Perform other related tasks as assigned by management.

Candidate Profile

Education & Qualifications
Bachelors degree in Business Administration Human Resources Accounting or related field (required).

Professional Experience
3 years of experience in an administrative role that includes HR responsibilities similar to those listed above (required).
Demonstrated employment stability with at least 3 years at one company (required).

Technical Skills
Practical experience preparing contracts payment documents and internal reports (required).
Working proficiency with administrative systems and cloud-based reporting tools (required).
Familiarity with accounting coordination processes is an advantage (nice-to-have).

Knowledge Domain
Vietnamese labor law fundamentals including labor contracts leave management and statutory insurance (required).
Administrative practices in engineering or construction project environments (nice-to-have).

Working Style & Culture

Able to work independently and take full ownership of admin and HR responsibilities.
Detail-oriented organized and consistent in documentation and follow-up.
Practical reliable and responsive to managers operational needs.

Additional Requirements (Deal-Breakers)

English proficiency at intermediate level (required).
Available to start immediately (right after Tet holiday is negotiable).

Application Process Powered by Cotalent

Within 30 minutes of applying youll receive a tailored questionnaire from Cotalent at the email address listed on your CV. Completing it is necessary to finalize your application and be considered for an interview. Please check your inbox and spam/junk folder. Once submitted your SmartProfile is generated immediately and added to the hiring teams live SmartList with your contact details. Learn more at .

Shortlisting & interviews: The Company will contact shortlisted candidates directly to schedule interviews.
Recruiter notice: This search is managed via Cotalent for The Company. Unsolicited outreach from outside agencies will not be considered.