Admin cum HR & Admin Exec

Admin cum HR & Admin Exec

Screening partner: Cotalent (authorized to screen and pre-qualify all applicants for the company).
Equal opportunity and Data Use: All qualified candidates will receive fair consideration. Your CV and personal data will be used solely for recruitment purposes for this role and closely related roles at the company processed under legitimate interest stored securely and not shared outside the recruitment process (including GDPR where applicable).

Role Snapshot
Location: On-site Cat Lai Industrial Zone Ho Chi Minh City
Work time: Standard hours
Employment type: Full-time
Benefits: Competitive salary; promotion structure; performance bonus (under development); training and learning opportunities; long-term growth potential
Reporting line: Founder
Team scope: Individual contributor

Company Profile
The company is a fast-growing Vietnamese consumer goods business producing premium products with a strong focus on sustainability quality and local sourcing. What began as a small-scale experiment has scaled to international distribution across multiple regions. As the business grows internal systems processes and controls are being formalised to support long-term expansion. This role plays a key part in strengthening the companys operational and financial foundations.

Role Purpose & Success Outcomes
Purpose:
Support day-to-day administrative and finance operations ensuring accuracy compliance and smooth internal coordination while contributing to the gradual development of scalable internal processes.

Success outcomes:

• Daily administrative and finance tasks are executed accurately and on time.
• Financial records and ERP data meet agreed accuracy and completeness standards.

• Compliance-related actions are completed correctly under guidance.

• Internal documentation and basic processes are maintained and incrementally improved.

Key Responsibilities

• Support daily administrative and finance operations maintaining clear and reliable working processes.
• Handle basic accounts payable and receivable including invoicing payments collections and daily record-keeping.
• Maintain accurate records in the ERP system (Odoo) and coordinate with outsourced accounting partners on reporting tax filings and compliance tasks as instructed.
• Carry out compliance and regulatory-related actions under the guidance of the Founder and external advisors.
• Prepare organise and follow up on sales contracts and related documentation.
• Liaise with government offices and external consultants for payroll social insurance and employment-related matters when required.
• Support staff attendance tracking and KPI monitoring coordinating with management and outsourced accountants to ensure accurate payroll inputs.
• Assist with administrative and finance tasks linked to the companys appointed distribution partner in line with existing contracts and internal instructions.
• Provide translation support and handle occasional administrative errands as needed.
• Perform other duties aligned with the role and the companys evolving operational needs.

Candidate Profile

Education & Qualifications

• Bachelors degree in Business Administration Accounting Finance Operations or a related field (required).
• Additional training or certifications in accounting finance or operations (nice to have).

Professional Experience

• Experience in an administrative operations or finance support role (required).
• Experience working with outsourced accounting payroll or legal service providers (nice to have).

• Exposure to fast-growing or early-stage businesses (nice to have).

Technical Skills

• Ability to manage basic accounting tasks such as invoicing payments and record-keeping (required).

• Experience using ERP systems preferably Odoo (nice to have).

• Proficiency with standard office tools (Excel documents email) (required).

Knowledge Domain

• Understanding of basic finance accounting and administrative controls (required).
• Familiarity with local employment payroll and social insurance processes (nice to have).
• Interest in operations or consumer goods / food and beverage sectors (nice to have).

Working Style & Culture

• Detail-aware organised and reliable in execution.

• Comfortable working independently under clear instruction in a fast-moving environment.
• Professional discreet and respectful when handling sensitive information.

• Adaptable and open to learning as systems and processes evolve.

Application Process Powered by Cotalent
Within 30 minutes of applying youll receive a tailored questionnaire from Cotalent at the email address listed on your CV. Completing it is necessary to finalize your application and be considered for an interview. Please check your inbox and spam/junk folder. Once submitted your SmartProfile is generated immediately and added to the hiring teams live SmartList with your contact details. Learn more at .

Shortlisting & interviews: The company will contact shortlisted candidates directly to schedule interviews.
Recruiter notice: This search is managed via Cotalent for the company. Unsolicited outreach from outside agencies will not be considered.