Admissions Processing Specialist

Agency

Department

The Admissions Processing Specialist will be responsible for the administration of duties pertaining to the enrollment of students including but not limited to uploading applications and test score data to Banner auditing admissions applications uploading and approving bacterial meningitis records moving applications to a different term processing transcripts and completing audits that are specific to the admissions application.

The Admissions Processing Specialist will be required to know understand and convey policies regarding institutional admissions standards institutional system and state registration policies and federal state and institutional financial aid programs to students in accordance with institutional federal and state rules and regulations.

Salary Information: The expected salary for this position is $43887.96 annually.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Review and evaluate credentials on students transcripts to determine acceptance based on established policies and criteria.

• Assist with storage of student files on Laserfiche. Coordinates and maintains department filing to include scanning all incoming documents for student files.

• Provide excellent customer service while responding to direct requests from individual applicants and current students parents and counselors through phone email and assisting visitors to the office with questions that relate to admissions transcripts and transfer credits.

• Review and evaluate supplemental application information to determine acceptance based on established policies and criteria.

• Update admissions applications when requested such as processing requests for term changes major changes etc.

• Assist in determining residency of students based on admissions applications.

• Process and maintain paperwork associated with the Safety and Security Questions listed on the application.

• Assist with the process of uploading applications and test scores into Banner and ensuring that auto-admit is working correctly.

• Ensures all admissions files and records are in compliance with the System records retention policy. Submits required records retention and destruction documentation to University Records Retention Officer.

• Construct and edit emails/texts within our CRM Element 451 using pre-built templates and HTML and testing student information system upgrades.

• Administers the DigiScript platform to ensure timely processing of required admissions documents.

• Integrates DigiScript with Banner and the CRM coordinating with IT to maintain accurate data loads and audit trails.

• Reviews and resolves data issues including mismatches and duplicates and implements preventative validations.

• Ensures compliance with the Family Educational Rights & Privacy Act of 1974 (FERPA).

• Serves on committees as appropriate/appointed

• This document represents the major duties responsibilities and authorities of this job and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

KNOWLEDGE SKILLS & ABILITIES:

Minimum Qualifications

• Bachelors degree in applicable field or equivalent combination of education and experience.

• Two years of related experience in higher education and/or admissions.

• Knowledge of word processing spreadsheet and database applications.

• Knowledge of higher education admissions processes.

• Ability to multitask and work cooperatively with others.

• Excellent verbal and written communication skills.

• Ability to present information clearly and concisely.

Preferred Qualifications

• Demonstrated organizational skills in handling directing and prioritizing multiple and complex assignments/projects and maintaining records.

• Experience with Banner or comparable student information system.

• Previous professional experience (work) in higher education/admissions processes

Other Requirements

• Excellent customer service and interpersonal skills including the ability to deal effectively and cooperatively with students staff and other university personnel and respond to common inquiries or concerns from customers.

• Work beyond normal office hours and/or work on weekends.

• Physical Requirements - Ability to lift moderately heavy objects; up to 30lbs.

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• Ability to work independently.

• Accurate data entry skills

• Ability to occasionally travel

• Ability to maintain confidentiality.

SUPERVISION OF PERSONNEL:

This position generally does not supervise employees.

OPEN UNTIL FILLED.

To apply: Upload your cover letter CV/resume and 3 professional references contact information with one reference being a supervisor/manager in the questionnaire section of your application.

Please remember once you submit your application you will not be able to revise or upload any documents. If you have any questions about uploading or a revision to your application you may contact .

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.