Scientific Coordination Project Manager

The Scientific Coordination Unit part of the Scientific Strategy Directorate at the Vall dHebron Research Institute (VHIR) plays a central role in strengthening the institutes scientific ecosystem. Our mission is to enhance VHIRs internal scientific structure foster collaboration and strategic alliances and strengthen scientific talent development ensuring impact-oriented research aligned with major health challenges and institutional priorities with the ultimate goal of improving societys well-being.

We act as a catalyst for scientific excellence by organising and supporting the institutional scientific structure (Research Areas Hubs CORES and Programs) mapping and managing the research portfolio fostering synergies between groups to promote growth in strategic scientific priorities and driving the identification and development of cuttingedge research lines. We also work to build and support an excellent scientific talent community and to manage institutional calls ensuring transparent and inclusive criteria for evaluating scientific performance aligned with open science and responsible research assessment practices.

We are seeking to recruit a Project Officer to join the Scientific Coordination Unit. The successful candidate will support the coordination and management of VHIRs scientific structure and contribute to the development and implementation of the institutes scientific strategy. The position will provide operational analytical and organisational support to ensure alignment with strategic priorities and to promote scientific projects across the institute.

The selected candidate will contribute to activities such as mapping and managing the research portfolio; supporting the organisation and functioning of Research Areas Hubs CORES and Programs; boosting internal and external collaborative research; promoting and organising joint initiatives and scientific activities/events; and identifying opportunities for shared equipment and technologies.

Education and qualifications:

Required:

• Bachelors degree in Life Sciences or a related field.

• Excellent written and oral communication skills in Catalan Spanish and English (business level).

Desired:

• Complementary training in project management research evaluation and/or scientific management.

Experience and knowledge:

Required:

• A minimum of 1 year of experience in research institutions and/or scientific project management.

• Knowledge of research environments and the biomedical research landscape.

• Theoretical and practical knowledge of scientific coordination research procedures and scientific documentation.

• Ability to carry out delegated duties with moderate autonomy and occasional supervision.

Desired:

• Familiarity with Responsible Research and Innovation (RRI) principles.

• Intermediate analytical skills with the ability to analyse complex situations and adapt to diverse challenges.

• Intermediate problem-solving skills results orientation and task coordination abilities.

• Advanced skills in time management planning and reporting.

• Advanced communication skills with the ability to present information projects and data clearly and effectively.

• Strong teamwork and interpersonal skills with the ability to interact across different hierarchical levels of the organisation.

Main responsibilities and duties:

• Support the organisation functioning and continuous development of the institutional scientific structure including Research Areas Hubs COREs and Programs managing diverse topics effectively.

• Promote internal and external collaborative research by coordinating scientific initiatives symposia joint activities and strategic partnerships.

• Conduct analysis and mapping of scientific expertise within the institution to enhance excellence efficiency and visibility.

• Coordinate projects with a high degree of autonomy ensuring completion within established parameters quality standards and timelines.

• Identify relevant funding opportunities related to scientific coordination priorities and support proposal preparation.

• Manage relationships with internal and external stakeholders proactively fostering collaboration addressing needs and resolving issues.

• Communicate ideas clearly and concisely through presentations written documents and reports tailored to different stakeholder audiences.

• Interact with VHIR Principal Investigators and research groups as required for the analysis design and implementation of initiatives.

• Collaborate with other VHIR support units to ensure the effective implementation of institutional initiatives.

• Integrate and promote Responsible Research and Innovation (RRI) principles across scientific activities.

• Support strategic institutional priorities within the Scientific Strategy Area.

• Participate in teaching and training activities organised by the Unit or VHIR.

• Undertake any other tasks within the scope of the position as assigned by the Unit Head.

Labour conditions:

What can we offer

• Incorporation to Vall dHebron Research Institute (VHIR) a public sector institution that promotes and develops the biomedical research innovation and teaching at Vall dHebron University Hospital (HUVH) the biggest hospital of Barcelona and the largest of Catalan Institute of Health (ICS).

• A scientific environment of excellence highly dynamic where high-end biomedical projects are continuously developed.

• Continuous learning and a wide range of responsibilities within a stimulating work environment.

• Individual training opportunities.

• Flexible working hours.

• 23 days of holidays 9 personal days.

• Flexible Remuneration Program (including dining checks health insurance transportation and more)

• Corporate Benefits: platform through which you can obtain significant discounts on travel culture technology gastronomy sports... among many others.

• Healthy Offering: choose from a variety of wellbeing focused activities to be the healthiest you.

• International Mobility Support (Welcome Services): We aim to make your arrival in Barcelona smooth and pleasant by providing city information guidance on required procedures access to the International Welcome Desk family recommendations and support in finding accommodation

Deadline to apply:

How We Hire:

Pre-selection: Candidates are shortlisted based on their skills qualifications and relevant experience as outlined in their CVs.

Interviews: Meetings may be held with Talent Acquisition and/or the hiring manager.

Practical assessment: Depending on the role candidates may complete a case study technical task presentation or written exercise on-site or remotely.

Checks: Education references and other job-related verifications may be carried out.

Job offer: The selected candidate receives a formal job offer upon successful completion of the process.

VHIR embraces Equality and Diversity. As reflected in our values we work toward ensuring inclusion and equal opportunity in recruitment hiring training and management for all staff within the organization regardless of gender civil status family status sexual orientation gender identity and expression religion age functional diversity or ethnicity.