Warehouse (Distribution) Administrative Assistant

San Antonio, TX - USA

Monthly Salary: Not Disclosed

Posted on: 20 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Title: Warehouse (Distribution) Administrative Assistant

Location: San Antonio TX
Employment Type: Full-Time On-site
Work Schedule: 7:00 AM 3:30 PM
Salary-$18-$21/hour

Position Summary

The Warehouse (Distribution) Administrative Assistant provides administrative and purchasing support for plant and warehouse operations. This role assists with procurement activities inventory coordination and vendor communication while supporting the companys broader procurement strategy. The position reports directly to the Purchasing Manager and works closely with Warehouse Inventory Control Accounts Payable Quality Assurance and external vendors.

Qualifications & Experience

1 2 years of experience in an administrative purchasing warehouse or distribution support role
Strong organizational written and verbal communication skills
Ability to manage multiple tasks efficiently in a fast-paced environment
Proficiency in Microsoft Office Suite (Word Excel Outlook)
Experience using an ERP or ordering system required
NetSuite experience strongly preferred but not required
Working knowledge of Accounts Payable and invoicing processes

Key Responsibilities

Create and issue purchase orders for warehouse and factory consumables office and breakroom supplies and general plant needs
Follow up with vendors to obtain required documentation including order confirmations Certificates of Analysis (COAs) packing lists and Bills of Lading (BOLs)
Coordinate and schedule raw material transfers from third-party logistics providers (3PLs)
Liaise with Accounts Payable to ensure invoices and receipts are accurate; resolve discrepancies promptly to minimize operational impact
Coordinate with vendors Quality Assurance and Accounting to process returns and credits
Collaborate with Inventory Control and Receiving teams to assess material needs and support daily warehouse operations
Utilize NetSuite to update purchase orders receipts schedules and reports
Perform additional duties as assigned to support warehouse and procurement operations

Job Title: Warehouse (Distribution) Administrative Assistant Location: San Antonio TX Employment Type: Full-Time On-site Work Schedule: 7:00 AM 3:30 PM Salary-$18-$21/hour Position Summary The Warehouse (Distribution) Administrative Assistant provides administrative and purchasing support for pl...

Job Title: Warehouse (Distribution) Administrative Assistant

Location: San Antonio TX
Employment Type: Full-Time On-site
Work Schedule: 7:00 AM 3:30 PM
Salary-$18-$21/hour

Position Summary

Qualifications & Experience

1 2 years of experience in an administrative purchasing warehouse or distribution support role
Strong organizational written and verbal communication skills
Ability to manage multiple tasks efficiently in a fast-paced environment
Proficiency in Microsoft Office Suite (Word Excel Outlook)
Experience using an ERP or ordering system required
NetSuite experience strongly preferred but not required
Working knowledge of Accounts Payable and invoicing processes

Key Responsibilities

Create and issue purchase orders for warehouse and factory consumables office and breakroom supplies and general plant needs
Follow up with vendors to obtain required documentation including order confirmations Certificates of Analysis (COAs) packing lists and Bills of Lading (BOLs)
Coordinate and schedule raw material transfers from third-party logistics providers (3PLs)
Liaise with Accounts Payable to ensure invoices and receipts are accurate; resolve discrepancies promptly to minimize operational impact
Coordinate with vendors Quality Assurance and Accounting to process returns and credits
Collaborate with Inventory Control and Receiving teams to assess material needs and support daily warehouse operations
Utilize NetSuite to update purchase orders receipts schedules and reports
Perform additional duties as assigned to support warehouse and procurement operations