Executive Assistant

Tampa, FL - USA

Monthly Salary: Not Disclosed

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

POSITION SUMMARY

We are seeking an exceptional highly organized and proactive Executive Assistant to support our Founder who oversees two dynamic and rapidly growing businesses. This is a high-impact hands-on role for a doer and task owner who thrives in a fast-paced-faceted environment.

The ideal candidate is smart resourceful and able to quickly organize and track the myriad tasks people and opportunities across both businesses. You will work closely with sensitive data people and strategic initiatives requiring the highest level of integrity discretion and trust.

This position is designed to alleviate the Founders workload as much as possible taking ownership of critical tasks creating structures and driving efficiency. With a willingness totravel work in-office daily (occasional weekend) youll play a pivotal role in our businesses success.

ABOUT THE COMPANY

We are entrepreneurial technology professionals who help our customers use IT as a business driver and differentiator in all markets. Our vast experience and your collaboration help to unlock your organizations best growth and profitability. Our mission is to understand your core business objectives speed time-to-market drive efficiencies and automate your operations for predictable outcomes.

OBJECTIVES

Provide high-level administrative and operational support to the Founder managing calendars scheduling meetings coordinating travel and handling correspondence across two businesses.
Act as a proactive task owner anticipating needs prioritizing responsibilities and ensuring seamless execution of multi-dynamic tasks with minimal oversight.
Track and monitor all ongoing activities relationships and future opportunities within the businesses maintaining comprehensive records and providing regular updates to the Founder.
Create and implement organizational structures processes and systems (e.g. SOPs workflows) to enhance efficiency and scalability across both businesses.
Handle sensitive data confidential information and strategic discussions with the utmost integrity discretion and professionalism particularly in finance legal and people-related matters.
Participate in finance and legal discussions assisting with document preparation research and follow-up to support critical business decisions.
Travel as needed to support the Founders engagements meetings and business operations ensuring smooth logistics and execution.
Work in-office daily to maintain alignment with the Founders schedule and business demands demonstrating flexibility and dedication.
Collaborate with internal teams (e.g. finance legal operations) to drive projects forward and ensure alignment with business goals.
Take initiative to identify and resolve challenges proactively removing obstacles to allow the Founder to focus on strategic priorities.

Qualifications

Strong Bachelors degree or equivalent experience in business administration management or a related field (preferred but not required).
5 years of experience as an Executive Assistant preferably supporting C-level executives or founders in fast-paced multi-business environments.
Proven track record as a doer and task owner with exceptional organizational and time-management skills to handle complex multi-dynamic responsibilities.
Highly intelligent resourceful and quick to adapt with the ability to get organized rapidly and track multiple priorities effectively.
Demonstrated experience creating structures processes or systems (e.g. SOPs project plans) to improve organizational efficiency.
Impeccable integrity and trustworthiness with the ability to handle sensitive data confidential information and strategic relationships with discretion.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) project management tools (e.g. Asana Trello MS Project) and financial/legal software (preferred).
Experience in finance and legal discussions (or willingness to learn) is a plus as the role involves supporting strategic business skills great communication and excellent chairside manner

Schedule

Fully in office Mon-Fri with occasional weekend availability

Benefits

401(k)

Health insurance

Paid time off

Professional development assistance

Referral program

Retirement plan

Vision insurance

EDUCATION AND EXPERIENCE

5 years of experience as an Executive Assistant preferably supporting C-level executives or founders in fast-paced multi-business environments.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) project management tools (e.g. Asana Trello MS Project) and financial/legal software (preferred).

COMMITMENT TO DIVERSITY

At Ascend Technologies Group we believe in putting people first. Were committed to building a workplace where team members thrive personally and professionally. We value diversity inclusion and individuality.

If youre ready to join a practice that values your time your talent and your impact and this position caught your eye send us your resume to

POSITION SUMMARYWe are seeking an exceptional highly organized and proactive Executive Assistant to support our Founder who oversees two dynamic and rapidly growing businesses. This is a high-impact hands-on role for a doer and task owner who thrives in a fast-paced-faceted environment.The ideal can...