Executive personal assistant
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Job Location:
Monthly Salary:
Posted on:
7 hours ago
Vacancies:
1 Vacancy
Job Summary
Responsibilities Executive & Director Support (Global)
- Act as a strategic partner to directors: anticipate needs structure priorities and translate loose requests into clear executable actions.
- Manage diaries schedules inboxes and travel logistics across multiple time zones using automation and rules where possible.
- Handle correspondence meeting preparation follow-ups and stakeholder coordination with professionalism and discretion.
- Track delegated actions across teams chase progress and provide clear status updates.
- Lead small projects end-to-end with minimal handholding (timelines stakeholders deliverables).
- Use AI tools (e.g. Microsoft Copilot ChatGPT automation platforms) to:
- Conduct research and distil insights into concise briefing notes.
- Draft communications presentations reports and internal documentation.
- Build and maintain efficient workflows and digital filing systems (SharePoint/OneDrive with structured metadata).
- Create and maintain templates dashboards trackers and operational documents.
- Continuously identify opportunities to improve efficiency automate tasks and introduce forward-thinking solutions.
- Support HR and office operations for the India team including:
- Assisting with recruitment coordination (job postings CV screening interview scheduling candidate communication).
- Supporting onboarding and offboarding processes.
- Acting as a coordination point for office administration and basic people operations.
- Maintain clear documentation trackers and processes to support a growing remote and in-office team.
- Liaise between directors and the India office to ensure smooth communication and execution.
- Support social media research and execution (LinkedIn Instagram etc.).
- Assist with light content coordination research and scheduling where required.
- 3 years experience as a PA/EA supporting senior or executive leadership.
- Excellent written and verbal English; confident drafting polished emails documents decks and communicating with stakeholders globally.
- Strong tech-forward mindset:
- Proficient in Microsoft 365 Microsoft Copilot SharePoint/OneDrive (including metadata structuring).
- Comfortable with inbox/calendar automation and digital productivity tools.
- Demonstrated use of AI tools to enhance research workflows or communications.
- Highly organised able to juggle multiple priorities with rigorous follow-through.
- Experience supporting research and execution not just administration.
- Discreet trustworthy and comfortable working independently while keeping directors fully informed.
- Curious hungry to learn and motivated to grow beyond a traditional EA remit.
Key Skills
- Senior Care
- Time Management
- Google Docs
- Hoyer Lift
- QuickBooks
- Infection Control Training
- Caregiving
- Office Experience
- Personal Assistant Experience
- Home Care
- Alzheimers Care
- Administrative Experience
