Events Coordinator
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Posted on:
Yesterday
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1 Vacancy
Job Summary
Hello!
At Factorial we believe events are a key part of how we connect collaborate and grow as a company. As we continue to scale and our event calendar keeps expanding were looking for an Events Coordinator to strengthen our Events team and help us deliver meaningful well-executed experiences across the company.
This is a highly operational hands-on role ideal for someone fast proactive and comfortable juggling multiple things at once. Youll fully own small and mid-scale internal events while also supporting the execution of larger company-wide events alongside the rest of the Events team.
Ready for the challenge
The Role
Youll be involved in the full lifecycle of events from planning to execution working closely with internal stakeholders and external suppliers.
Event Planning & Execution
- Coordinate and execute internal events such as offsites team buildings internal company events and recruitment / tech events.
- Support the team in the execution of large-scale events including on-site coordination logistics and operations.
- Manage event logistics end-to-end: venues catering suppliers materials guest coordination transportation and on-site setup.
- Be present on-site during events to ensure everything runs smoothly and to quickly solve any issues that may arise.
Operational Support & Coordination
- Work closely with different teams across the company (People Brand Internal Comms Finance Legal Office etc.) to align needs and expectations.
- Act as a point of contact for event owners managers and senior stakeholders.
- Coordinate timelines tasks and deliverables to ensure deadlines are met in fast-paced environments.
Suppliers & Budget Management
- Research contact and coordinate with vendors and suppliers.
- Support supplier negotiations cost optimization and budget control.
- Manage quotes contracts invoices and follow-ups together with Finance and Legal when needed.
Continuous Improvement
- Support post-event evaluations and feedback collection.
- Identify opportunities to improve processes logistics and overall event experience.
- Stay flexible and adaptable to changes last-minute updates and evolving priorities.
Your Profile
(The must-haves)
- Experience in events operations hospitality or a similar coordination-heavy role is a plus but were also open to less experienced profiles who are fast learners and highly proactive.
- A very hands-on and operational mindset: youre comfortable being where the action is.
- Ability to work well under pressure and manage multiple processes at the same time.
- Strong organizational skills and attention to detail.
- A social approachable and professional communicator comfortable working with different teams and senior stakeholders.
- Experience working with suppliers and vendors; negotiation skills are a strong plus.
- Fluent Spanish and English (Spanish is essential for day-to-day collaboration; English is the companys official language)
- Flexible positive and solution-oriented attitude changes dont stress you out you adapt fast.
- Comfortable working in a growing fast-moving company.
Bonus Points
- Previous experience in startups scale-ups or fast-paced environments.
- Experience supporting large corporate events.
- Familiarity with budget tracking and supplier negotiations.
About us
At Factorial were building the leading business management software for companies of all sizes. Our platform centralizes key workflows across HR finance and operations freeing teams from manual processes so they can focus on what really matters: leading growing and taking care of their people.
With over 1200 employees across 7 markets we serve 700000 users and are one of Europes fastest-growing SaaS companies backed by top-tier investors and proudly headquartered in Barcelona.
We believe in bold goals radical ownership and inclusive collaboration. If youre excited to shape the future of business management technology wed love to meet you.
Our Values
- We own it: We take responsibility for every project. We make decisions not excuses.
- We learn and teach: Were dedicated to learning something new every day and above all share it.
- We partner: Every decision is a team decision. We trust each other.
- We grow fast: We act fast. We think that the worst mistake is not learning from them.
Perks of being part of our team
We care about people and we also offer a lot of benefits for employees:
- High growth multicultural and friendly environment
- Alan private health insurance
- Healthy life with Wellhub (Gyms pools outdoor classes)
- Save expenses with Cobee
- Language classes
- Breakfast in the office and organic fruit
- Nora discounts
- Free caffeine and theine
- Pet Friendly
Wanna learn more about us Check our website!
We #betonpeople
#LI-ML2
Key Skills
- Marketing
- Catering
- Organizational skills
- Hospitality Experience
- Management Experience
- HubSpot
- Event Planning
- Events Management
- Project Management
- Event Marketing
- Leadership Experience
- negotiation
