Events and Protocol Project Manager

An opportunity for a Events & Protocol Project Manager has arisen within Airbus Defence and Space Getafe (Madrid).

You will join the Sustainability and Communications team to help bring our mission of pioneering sustainable aerospace to life.

As part of the Exhibitions Events and Protocol team you will shape and deliver memorable guest experiences to grow the Airbus brand and reputation at the highest this aim the Events and Protocol Manager in Spain will be in charge of managing Event and Protocol designing developing and executing VIP events based on the .03 Process and M2703 Design and Deliver Corporate Events and VIP Visits manual.

Specifically as the Events and Protocol Manager in Spain you will design and execute high-impact VIP events conferences and visits (in-person hybrid and online).

This is a high-profile demanding strategic role. You will be fully responsible for all VIP visits and events interacting frequently with C-suite executives politicians and senior management. The role requires significant flexibility frequent international travel and a proactive approach to multitasking.

ACCOUNTABILITIES

• Brand Alignment: Ensure all events reflect Airbuss strategic vision safety culture and sustainable pioneering spirit.

• Guest Experience: Create a welcoming guest-focused culture that aligns with the brand.

• Protocol Management: Secure high-level protocol for contacts with government authorities politicians and key organizations.

• Planning: Lead the global planning of VIP visits ceremonies and special events in Spain.

• Communication: Present complex company topics in a simple innovative and reliable way.

• Relationship Building: Proactively secure relationships with key industry government military and internal stakeholders.

• Continuous Improvement: Aim for excellence through teamwork feedback and benchmarking.

• Efficiency: Constantly seek ways to simplify digitalise and standardise work for better cost efficiency.

MAIN ACTIVITIES

• Event Organization: develop creative event strategies and coordinate logistics with all involved teams to maintain a high company image.

• VIP Management: Coordinate the strategy for each customer or institution visit ensuring cultural backgrounds and specific needs are respected.

• External Relations: Manage relationships with local authorities in close cooperation with Public Affairs.

• Brand Consistency: Harmonize the image of Airbus as a unified integrated company.

• Innovation: Participate in international working groups to improve event functions and integrate new ideas.

• Supplier Management: Coordinate continuously with suppliers to set standards and workflows.

• Site Management: Oversee customer and VIP visits at both Airbus facilities and off-site locations.

• Leadership: Lead transversal projects and ensure all internal and external events meet quality standards.

• Collaboration: Implement a harmonised approach to visits in Spain by collaborating with all stakeholders.

SKILLS

We are looking for candidates with the following skills and experience:

• You have proven experience in public relations event organization and external stakeholder management (including events for over 500 people).

• You have already gained experience in managing coordinating and consolidating projects such as international conferences with participants from more than 30 countries.

• We have verified the candidates participation in the coordination of significant events notably the Airbus 100 Fest confirming experience with large-scale logistics and execution.

• Proven experience organising and executing large-scale events involving coordination with 15 ambassadors Home Office (HO) managers and a guest base of 200 attendees.

• You have experience on Airbus visits management and coordination.

• Proven experience managing high-standard protocol including welcome lines seating for over 20 high-ranked representatives accompanying delegations flags positioning etc...

• You are familiarised with military aircraft Customers National Air Forces Armies Ministries of Defence Ambassadors etc.

• You have a high level of integrity and discretion and are used to work in confidential environments.

• You are aware of the companys Ethics and Compliance policy and events and visits standards

• You have excellent communication and organization skills; you are creative and innovative and you are a team player

• You are a conciliatory person and you do not paralyse with unforeseen scenarios orsurprises including great proven reputation

• You have a sound understanding of the institutional stakeholders of Airbus including South of Spain.

• You are fluent in Spanish and English. German is a plus.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity as the foundation for the Companys success reputation and sustainable growth.

WHICH BENEFITS WILL YOU HAVE AS AIRBUS EMPLOYEE

At Airbus we are focused on our employees and their welfare. Take a look at some of our social benefits:

• Vacation days plus additional days-off along the year.

• Attractive salary.

• Hybrid model of working when possible promoting the work-life balance.

• Collective transport service subject to working calendar/home location.

• Benefits such as life insurance health insurance employee stock options retirement plan or study grants.

• On-site facilities (among others): free canteen kindergarten medical office.

• Possibility to collaborate in different social and corporate social responsibility initiatives.

• Excellent upskilling opportunities and great development prospects in a multicultural environment.

• Option to access special rates in products & benefits.