Dispatch Manager

PRYDAN CONSULTANCY SERVICES PRIVATE LIMITED

Job Location:

Gandhinagar - India

Monthly Salary: Not Disclosed

Posted on: 15 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Description

Designation: Dispatch Executive

Job Location: Santej Gandhinagar
Department: Dispatch

Grade/ Level: L3
Direct Reporting To: Managing Director Direct Reportees: Store & Dispatch Excecutive
New Position/ Back Fill: New

No. of openings: 1

Job Purpose:

In a manufacturing unit the responsibilities of a dispatch executive typically involve coordinating and overseeing the shipment of goods and materials to customers or other facilities. Here's a breakdown of some common responsibilities:

Responsibilities:

• Planning and Scheduling:
• Coordinate with production departments to ensure timely completion of orders.
• Plan and schedule dispatch activities based on production schedules and customer demands.
• Inventory Management:
• Maintain accurate records of inventory levels to ensure sufficient stock for dispatch.
• Monitor inventory levels and coordinate with procurement team to replenish stock as needed.
• Order Processing:
• Receive and process customer orders.
• Verify order details including quantity specifications and delivery instructions.
• Packaging and Labeling:
• Ensure proper packaging of goods to prevent damage during transit.
• Label packages accurately with relevant information such as product codes batch numbers and shipping addresses.
• Documentation:
• Prepare shipping documents including invoices packing lists and shipping labels.
• Ensure compliance with relevant regulations and documentation requirements.
• Coordination with Logistics Providers:
• Liaise with logistics providers (such as carriers and freight forwarders) to arrange transportation.
• Negotiate shipping rates and terms to optimize cost-effectiveness.
• Tracking and Monitoring:
• Track the status of shipments and provide updates to customers as necessary.
• Monitor delivery timelines and address any delays or issues that arise.
• Quality Control:
• Conduct quality checks on outgoing shipments to ensure accuracy and compliance with quality standards.
• Address any quality issues or discrepancies with relevant departments.
• Customer Service:
• Communicate with customers regarding order status delivery schedules and any inquiries or concerns.
• Resolve customer complaints or issues related to shipping and delivery.
• Continuous Improvement:
• Identify areas for process improvement and efficiency gains in dispatch operations.
• Implement measures to streamline workflows and reduce costs while maintaining quality standards.
• Health and Safety:
• Ensure compliance with health and safety regulations in the handling and transportation of goods.
• Implement measures to minimize risks of accidents or injuries in the dispatch area.
• Team Management (if applicable):
• Supervise and provide guidance to dispatch staff.
• Conduct training sessions to ensure staff are knowledgeable about dispatch procedures and safety protocols.
•

Requisite Skills:
• Confident and assertive
• Excellent client-interfacing skills
• Administrative skills
• Excellent communication skills (written and verbal)
• Analytical skills
• Attentiveness to details
• Good listening
• Knowledge of functioning of businesses
• Self-grooming logical reasoning and self-motivation
• MS office proficiency
• Ability to handle confidential information with tact and discretion
• Ability to comprehend and analyze relevant industries for industry insights and trends

Desired Skills:
Ability to lead a team
Ability to perform under pressure
Being performance-driven and focused on results
Ability to self-motivate and motivate others

Education: Graduate in Rubber Technology or Master in Rubber Technology
Relevant Experience: A minimum of 2 years
Total Experience:Up to 2 years
Will travel No Monthly
Preferred Domain: Production PF – Yes / No No
Reference Companies: Small & Medium Enterprises
Gender: Male
Marital Status: NA

Job DescriptionDesignation: Dispatch Executive Job Location: Santej GandhinagarDepartment: Dispatch Grade/ Level: L3Direct Reporting To: Managing Director Direct Reportees: Store & Dispatch ExcecutiveNew Position/ Back Fill: New No. of openings: 1Job Purpose: In a ...