Buyer

*Hourly Wage Range - $43.75/hr - $46.95/hr plus benefits

Hours per Day - 8.0

Days per Year - 260

**Shift - 7:30am - 4:30pm

IDENTIFYING INFORMATION
Job Title: Classification Level:
Buyer P T-7

Reports to:

Manager Purchasing & Procurement

SUMMARY OF ASSIGNMENT
This positions responsibilities under general direction from the Purchasing Manager are to exercise discretion and independent judgment in procuring materials equipment and services for the District; provide follow-up for less complex procurements to assure that customer needs are met; monitor less complex procurements for compliance with all applicable regulations and guidelines including state laws School Board policies Superintendent-approved procedures and establish best practices for procurements; prepare memorandum for records and contract files prepare post-award modifications and reports for procurements; evaluate material qualities and prepare specifications.

ESSENTIAL FUNCTIONS

• Develops contract documents commits purchase/delivery orders and monitors contracts and purchase orders; authorizes vendor payments.
• Coordinates procurement processes for formal bids Requests for Proposals and quotes as well as informal quotes for Small Works program; assures that competitive solicitations are advertised as appropriate; conducts pre-bid and pre-proposal conferences; conducts bid openings; prepares bid tabs; prepares correspondence notifying successful and unsuccessful vendors; prepares draft responses to vendor protests for review by department management and Legal Counsel; works with department support staff to assure that contract checklists are completed and that all required documentation is in contract file.
• Evaluates and recommends award of competitive bids and proposals for the district.
• Analyzes and reviews purchasing requests to ensure completeness accuracy and conformance to established standards and guidelines; determines and executes resolution of issues to ensure that customer requirements are met; analyzes computer-generated order and modifications by customers for purchases of supplies materials and services; ensures that procurements are compliant with all applicable regulations including state laws School Board policies Superintendent-approved procedures and established best practices for procurements.
• Researches product data and prepares specifications and other technical materials; reviews and executes requests for construction maintenance operations education and general supplies services and equipment; works with customers to determine best values for purchases.
• Serves as liaison for principals program managers and supervisors regarding purchase requests; ensures that budget exists for purchases within computerized system; initiates change orders and supplemental agreements.
• Develops and maintains supplier source lists; assists in implementing vendor on-line contracting programs; responds to customer requests and inquiries.
• Uses on-line electronic sources for buying reporting vendor evaluation and planning; maintains current knowledge of new products and market changes which affect procurement planning; monitors trends affecting purchasing procedures and techniques; attends training sessions and conferences to enhance procurement expertise and skills within the procurement and materials management profession.
• Maintains expertise in assigned purchasing areas and maintains working knowledge of other purchasing areas; cross trains with other department staff; provides backup to other department staff as requested by department management.
• Establishes and maintains the districts computerized fixed asset inventory system including the surplus file. Enters new additions and locations into the file. Determines annual schedule for physical inventory. Produces fixed asset inventory reports.
• Prepares monthly listing of fixed assets for District locations scheduled for physical inventory update. Enter adjustments and transfers to the file.
• Establishes and maintains the districts computerized bid and contract system. Enters new additions and stakeholders to the file. Determines the annual solicitation schedule and provides reports on future acquisitions.
• Demonstrates continuous effort to improve operations decrease turnaround time and streamline work processes; works cooperatively and jointly to provide quality seamless customer service. Keeps department management informed of activities and provides reports to department management as requested.
• Perform other duties as assigned.

The essential functions listed above are not exhaustive and may be supplemented as necessary. The position may perform a variety of non-essential functions consistent with the scope and intent of the position.

MINIMUM QUALIFICATIONS
Education and Experience

• BA Degree in related field and three (3) years of purchasing experience in a large public or private agency which has included experience with computerized financial/purchasing systems and procurement auditing methods.

Allowable Substitution

• Equivalent relevant combinations of education and work experience that demonstrate the knowledge skills and abilities required to successfully perform the job may be considered. Relevant work experience may substitute for the required education on a year-for-year basis; or an Associates (AA) degree plus five years of experience may be substituted for a Bachelors (BA) degree and three years of experience.

Required Knowledge Skills and Abilities

• Knowledge of uniform commercial code; standard procurement procedures; federal and state laws regarding common school purchases; School Board policies and Superintendent-approved procedures which pertain to procurement.
• Skill in oral and written communications; computer software applications including Microsoft Word and Excel; report writing and development; analysis and auditing.
• Ability to communicate effectively orally and in writing; set priorities and meet deadlines; use time effectively and efficiently; make decisions in a timely manner; work effectively under pressure; interpret and apply state statutes and District policies regarding procurement activities; maintain integrity of data and information; adapt to change and remain flexible while upholding state laws and District policies and procedures; maintain effective working relationships in a multicultural environment; interpret explain and enforce procurement policies and procedures.
• Demonstrated ability to maintain strict confidentiality.
• Ability to organize time and materials effectively.
• Ability to remain flexible and work effectively under pressure.
• Ability to communicate effectively with students staff parents and volunteers in a diverse environment.
• Excellent writing and editing skills including the ability to write appropriately for multiple audiences and purposes. Skill in public speaking and making presentations.
• Ability to be flexible and open to new ideas to coordinate multiple activities simultaneously to work effectively under pressure maintain a high level of productivity and exercise independent judgment.
• Ability to file materials accurately and efficiently.
• Ability to adhere to Clover Park School District policies and procedures as well as state and federal regulations.
• Ability to multi-task work in a fast-paced environment.
• Knowledge of general office procedures and procedure development.
• Knowledge and ability to use the following office equipment computer telephone copier fax and calculator.
• Knowledge of procurement and negotiation processes.
• Ability to take initiative and work independently.
• Ability to exercise sound decision making skills.
• Ability to demonstrate reasonable reliable and regular attendance and punctuality.

Certification and Licenses

• Must have a valid Washington State drivers license and proof of insurance.
• Ability to gain access to Joint Base Lew-McChord in compliance with the REAL ID Act.

Desirable Qualifications

• Knowledge of Washington State public school K-12 finance.
• Knowledge of Washington State public school K-12 purchasing.

WORKING CONDITIONS
Work is generally performed in an office or enclosed facility environment. Some exposure to inclement weather may occur. This position is required to travel to and between school sites. Occasionally lifts 30 pounds. Must be able to talk and use fingers hands and arms and listen carefully and focus while filtering out normal office noise. Teamwork and high productivity requirements create frequent extra hour days attendance at meetings after work and some weekend work. Dexterity of fingers and hands to operate a computer keyboard.

FLSA: Non-Exempt AFFLIATION: ESPCP
JOB CLASS: Technical WORK YEAR: 260

*Internal candidates may be placed on a longevity step per corresponding collective bargaining agreement.

** Shifts are subject to change.

CONDITIONS OF EMPLOYMENT

Employment with Clover Park School District is conditional pending completion of a Washington State Patrol and Federal Bureau of Investigation fingerprint background check as required by RCW28A.400.303. (NOTE: All associated background check fees are the employees responsibility.) The fingerprint scan must be completed prior to the first day of employment.

Insurance Benefits

Employees who are anticipated to work 630 hours during the school year (September 1 through August 31) are eligible for medical dental vision long term disability and basic life insurance benefits.

Clover Park School District benefits are administered by the Washington State Healthcare Authority under the School Employees Benefits Board (SEBB). Click on the link information on available benefit options.

Retirement and Deferred Compensation

Eligible employees are required to be a member of the Washington State Department of Retirement Systems Plan. . For eligibility information check on the link to theDepartment of Retirement Systems web site.

Employees also have the ability to participate in tax deferred 403(b) and 457 Deferred Compensation Plans (DCP). These are supplemental retirement savings programs that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Clink on the link for information on 457 plan (DCP) with the Department of Retirement Systems.

To enroll in an eligible 403(b) plan employees must consult with their own financial planner that is an approved vendor.

Equal Opportunity Employer

Clover Park School District does not discriminate in any programs or activities on the basis of sex race ethnicity creed religion color national origin immigration or citizenship status age honorably discharged veteran or military status sexual orientation gender expression gender identity homelessness the presence of any sensory mental or physical disability neurodivergence the use of a trained dog guide or service animal by a person with a disability or marital status. The District provides equal access to the Boy Scouts and other designated youth groups. Address questions and complaints of alleged discrimination to the following individuals at Clover Park School District 10903 Gravelly Lake Dr. SW Lakewood Washington 98499-1341:Civil Rights Compliance Coordinator and Title IX Coordinator Greg Davis Executive Director of Compliance and Student Services ;Section 504/ADA Coordinator Jennifer Herbold Executive Director of Special Education . Title IX inquiries may also be directed to the U.S. Department of Education Office for Civil Rights (OCR) Information about the nondiscrimination and sex-based discrimination policies and grievance procedures and how to report a concern or complaint is available at OSPI required language per RCW 28A.300.286 is available at