Procurement Administrator

Do you have an interest in Irish Food Drink and Horticulture

Do you enjoy taking responsibility and like working in a small team

Are you looking to make a difference in what you do and have the relevant experience

Then youve come to the right place.

Procurement Administrator

Permanent Full time Dublin

Reports To: Procurement & Facilities Manager

Grade: 6

The salary scale for this role is 37927 - 58532

New Entrants to the Public Sector commence on the first point of the Scale

Purpose

Bord Bia has a vision that customers around the globe recognise that Irish food and drink is world-class; that it is high quality distinctive and made by a diverse range of creative producers from a unique and fortuitous island location. Our purpose is to bring Irelands outstanding food drink and horticulture to the world thus enabling growth and sustainability of producers.

In this role you will support the Procurement team in ensuring the highest quality of goods and services are procured in compliance with public sector and EU directives to ensure accountability efficiency transparency and value for money with adherence to applicable data protection legislation.

Our Purpose

To bring Irelands outstanding food drink and horticulture to the world thus enabling growth and sustainability of producers.

Your Departments Purpose

To support and enable the organisation and stakeholders to deliver on strategy through best practice corporate governance and compliance and fit-for-purpose IT and facilities services.

The Purpose of Your Role

To support the Procurement team in ensuring the highest quality of goods and services are procured in compliance with public sector and EU directives to ensure accountability efficiencytransparency and value for money and with adherence to applicable data protection legislation.

What youll do:

1. Provide administration support to the procurement team through the administration of eTenders the Official Journal of European Union (OJEU) and national competitions as directed by manager including but not limited to liaising with internal staff and tenderers responding to all clarification requests completing additional steps on eTenders portal sending outcome correspondence to tenderers and reporting.

2. Assist the procurement team to provide support and guidance to colleagues on the procurement process and policy monitor and respond to emails internal and externally received through the Bord Bia dedicated procurement email address.

3. Administer required documents for all tender competitions applying best practice record/ document management principles and carry out a compliance review of each tender competition file prior to closing and advise the Procurement and Facilities Manager of any items that need to be addressed.

4. Compile Article 84 summary reports for all completed tendering competitions for review by the Procurement Specialist.

5. Keep up to date with internal guidelines and external regulation requirements and assist colleagues understanding of the requirements needed to demonstrate compliance.

6. Assist with the preparation of procurement files for audit and co-ordinate requests from auditors regarding the procurement files for review.

7. Support the procurement team in administering the tender tracker schedule advise on contract end date or when a contract renewal is required. Update the contracts register.

8. Assisting with relief cover for Reception. Contribute to Reception on an adhoc basis in coordination with a wider team to maintain consistent frontofhouse services during peak demand highactivity periods and when leave cover is required.

9. Adhere to the One Bord Bia Operating Model.

About you

Essential Skills Knowledge and Capabilities

Knowledge

• Excellent business acumen

• Basic understanding of public procurement rules and guidelines

Skills and Capabilities

• Digital first mindset comfortable with an agile culture focused on continuous improvement

• Proficiency in the use of Microsoft Office 365 ERP

• Solutions and CRM Systems

• Self-starter working on own initiative

• Communication and some negotiation skills

• Ability to deal with suppliers

• Good numeracy skills and attention to detail

• Team player

Desirable Knowledge Skills and Capabilities

Knowledge:

• Procurement & supply chain knowledge

• Understands importance of procurement role with the organization

Skills and Capabilities

• Continuous improvement experience

• Good personal organisational and priority setting skills

Closing Date/Time: Friday 28th February 2026

@ 12:00pm (GMT/UTC)

Learn more about working at Bord Bia. Click here!

Bord Bía is an Equal Opportunities Employer:We want to see a society where everyone is equal. We know our foundation must be an equitable workplace that recognises the dignity and worth of everyone and gives all our employees the freedom and opportunity to fulfil their potential: we want for you to be able to bring your whole self to work so you can be the best you can be and live your purpose whilst developing your career with talented and diverse workforce also reflects the diversity of our clients customers and markets by utilising their range of skills knowledge and the wide range of perspectives this diversity brings promotes innovation and helps make us more creative and competitive.

Bord Bia is committed to ensuring that all recruitment candidates have complete and equitable access as can reasonably be provided. If you require any support or accommodation as part of the recruitment process please contact us directly at