Administrative Coordinator

501597 Administrative Coordinator

Work Location: Huntsville AL

Schedule: Full Time

IronMountain Solutions Inc. is seeking a highly motivated and organized individual as an Administrative Coordinator. This position is located at the IMS Corporate office in Huntsville AL. This role is part of a team that requires a demonstrable sense of urgency while working independently. We require proactive support to get things done but also someone who can suggest and implement ways to improve processes for long-term success. A successful candidate will be customer-service oriented have strong attention to detail and quality have great organization skills and can switch gears at a moments notice. An active DoD Secret level security clearance or the ability to obtain one is required.

Job Duties:
Greet visitors in person or on the telephone and direct them accordingly
Organize virtual calls meeting rooms and catering in multiple areas
Answer IMS telephone and direct calls accordingly
Assist in the maintenance of office supply inventory
Assist with receipt of goods and relocate to stockroom
Manage multiple calendars in Outlook
Maintain conference rooms supply rooms and copier area
Route incoming mail/shipments and process outbound mail/shipments
Must be able to effectively multitask and work independently without constant supervision
Provide excellent customer support and ability to communicate with all levels of leadership and/or customers
While performing the duties of this job the employee is occasionally required to stand; walk; sit; use tools or controls; normal physical activity (reach with hands and arms; climb stairs); and communicate effectively with all levels of employees and leadership. The employee must occasionally lift or move office products and supplies up to 25 pounds.

Education and General Experience:
A High School diploma and at least three years of administrative experience in an office environment with proficiency with Microsoft Office is required.
This position is full-time performing various administrative functions.
Additional working hours or on-call time are possible according to company needs.
A successful candidate will possess strong organizational and communication skills a team-oriented philosophy and problem-solving skills.
Candidates must be able to effectively multitask and work independently without daily guidance and supervision.
Must currently hold or be eligible to obtain a U.S. SECRET security clearance. Per federal requirements only U.S. citizens are eligible for this level of clearance.

IronMountain Solutions is an Equal Opportunity Employer