Client Accounts Payable Specialist Part Time

Are you a detail-oriented professional with a passion for streamlining processes and delivering exceptional client service Were looking for a part-time Client AP Specialist to join our successful CPA firm! As Client AP Specialist you will deliver accurate timely and proactive accounts payable execution for two of the firms largest clients by mastering BILL and QBO ensuring zero late payments and serving as a trusted point of contact for vendors and clients.

A top-performing Client AP Specialist is viewed by clients vendors and internal staff as reliable proactive and in control of the AP function. Bills are paid accurately and on time issues are identified before they escalate and the AP process runs smoothly with minimal oversight.

Performance Objectives

You will:

• Master BILL and QuickBooks Online within the first 6090 days including vendor setup bill entry and coding approval workflows payment scheduling and reporting enabling you to manage assigned clients independently.
• Ensure 100% of approved bills are paid accurately and on time maintaining full control of the AP calendar and proactively identifying risks related to approvals cash availability or incomplete information.
• Process accounts payable with 99% accuracy minimizing corrections rework and downstream issues for clients and internal team members.
• Serve as a proactive and professional point of contact for clients and vendors communicating clearly about payment status missing information and issue resolution without needing to be prompted.
• Develop a deep understanding of each assigned clients AP environment including chart of accounts approval rules vendor requirements and payment timing expectations.
• Identify inefficiencies in existing AP workflows and implement improvements that result in at least a 20% reduction in processing time within the first 6 months leveraging BILL QBO and standardized practices.
• Reconcile vendor statements monthly (or per vendor cadence) for all high-volume and high-risk vendors ensuring discrepancies are resolved within 5 business days and no valid invoices remain unpaid past terms.
• Document and maintain clear Standard Operating Procedures (SOPs) for vendor onboarding bill processing approvals payment runs and escalation ensuring consistency and scalability across clients.
• Collaborate effectively with internal team members supporting the month-end close and addressing any discrepancies promptly.
• Maintain organized audit-ready AP records ensuring accuracy traceability and compliance with client and firm requirements.
• Continuously seek opportunities to improve service quality and client experience proposing solutions that align with client needs and the firms growth strategy.
• Participate actively in team meetings and knowledge-sharing contributing insights that improve AP execution and service delivery firmwide.

Core Competencies

You will:

• Demonstrate strong attention to detail and ownership of outcomes not just task completion.
• Effectively manage multiple clients and recurring deadlines in a fast-paced environment.
• Communicate clearly professionally and proactively with clients vendors and internal teams.
• Use technology confidently to reduce manual work and improve accuracy and efficiency.
• Adapt quickly to change and take responsibility for continuous learning and improvement.

Qualifications :

What Were Looking For

• Education: Bachelors or Associates degree in Accounting Finance or a related field preferred.
• Experience: 13 years in bookkeeping accounting or a related role
• QuickBooks Skills: Strong proficiency in QuickBooks (especially QuickBooks Online). Certification is a bonusor something youre willing to pursue.
• Tech-Savvy: Confident using Microsoft Office (Word Excel Teams Outlook) and quick to learn new tools and systems.
• Excellent Communicator: Clear professional written and verbal communication is a mustespecially when working with clients and teammates.

Additional Information :

Heres a peek at whats ahead as we get to know each other:

Please note: Progression through each step of the interview process is based on fit and qualifications and is not guaranteed for all applicants. We kindly ask that you do not contact us directly regarding your application as doing so may result in disqualification.

Apply: Submit your resume for review.

Phone Screen: If we think there might be a great fit based on your resume a brief call with HR will be scheduled to learn more about you and share details about the role.

First Panel Interview: Meet with the hiring team to discuss your experience skills and alignment with our core values.

Assessments & References: Complete relevant assessments and provide professional references to help us get a full picture of your potential.

Second Panel Interview: A deeper conversation with the team to explore fit expectations and next steps.

Offer: If its a match well extend an offer and begin onboarding!

Why Kaizen

At Kaizen we believe in continuous improvement for our clients our processes and our people. Youll join a collaborative team that values creativity growth and innovation. This internship is ideal for someone eager to gain professional marketing experience and see their ideas make a real impact.

Perks of Being Part of Our Team

Benefits: We offer a competitive benefits package designed to support your health well-being and work-life balance. Benefits may include:

• Medical Dental and Vision Insurance
• Short-Term & Long-Term Disability and Life Insurance
• Cafeteria/Section 125 Plan
• Retirement/401(k): Employer match with 100% vesting on day one of eligibility
• Paid Vacation: Starting at 2 weeks available for use from day one
• Paid Personal Time (PTO): 32 hours available to use from day one
• Paid Holidays: New Years Day Memorial Day Independence Day Labor Day Thanksgiving the day after Thanksgiving Christmas Eve (if it falls during the work week) and Christmas Day

Note: Benefits are subject to change or revocation at the sole discretion of the Firm.

Equal Opportunity Employer: Kaizen CPAs Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace free from discrimination and harassment. We prohibit discrimination based on race color religion age sex national origin disability genetics veteran status sexual orientation gender identity or any other characteristic protected by law. This policy applies to all aspects of employment including recruitment hiring promotion termination leave of absence compensation and training.

Remote Work :

No

Employment Type :

Part-time