Operations Manager
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Job Location:
Irvine, CA - USA
Monthly Salary:
$ 70304 - 75700
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Description Summary
The Operations Manager is a member of the Chapman University Athletics department and edits plans coordinates and directs the administrative and financial operations for the Athletics department. Reporting to the Director of Athletics this position coordinates financial processes and institutional compliance improves accountability coordinates legal contracts controls expenses and monitors financial activity in a thorough and timely manner ensuring strict adherence to fiscal and administrative policy while working with department colleagues to ensure the same. The Operations Manager works directly with coaches and directors in the appropriate management of accounts in addition to serving as primary contact for all team travel and assists the Athletics Director in coordinating and overseeing new hires onboarding separations and terminations. This position is also responsible for NCAA financial reporting and oversight of university branding with equipment and apparel. Perform other duties as assigned.
Responsibilities
Financial Operations Manage Athletics Department purchases expenditures and reimbursements made by various coaches and teams. Communicate with outside vendors and partners regarding university financial and legal policies. Approve and manage budget for equipment and supplies providing accountability to ensure expenditures stay within department and team annual budgets. Serve as primary liaison between AP/Financial Services and Athletics external vendors. Responsible for submission of NCAA postseason expense reports. Work closely with Financial Services Purchasing Department Accounts Payable and Athletics Director in reviewing reconciling and resolving financial and budgetary matters. Responsible for tracking operational and restricted spending for 21 varsity teams. Generate monthly and year-end reports to assist with budget analysis and projections. Provide support and reconcile ticketing with basketball football NCAA and SCIAC Playoffs. Facilitate smooth fiscal year-end close and report potential variances. Assist in the preparation of annual reports for NCAA Clery Sustainability and EADA for Athletics Director. Administrative Operations Serve as liaison for Athletics department with the Office of Human Resources regarding hiring separations and personnel management. Onboarding of new hires and acclimation to the Athletics department and university and off-boarding separations. Serve as primary contact to the Offices of General Counsel and Risk Management for day-to-day operations with external vendors to coordinate and execute contracts including insurance requirements for all 21 varsity teams. Contract and provide timely payment of game officials working through SCIAC assignors. Manage travel arrangements and detailed itineraries for all 21 sports of varying size time constraints and budgets. Oversee approval of authorized driving personnel for Athletics Department working with Risk Management Transportation Services and external agencies. Primary Athletics contact with apparel vendors for purchasing and licensing in order to ensure uniforms and apparel aligns with university branding initiatives. Supervision Hire supervise train and provide performance feedback to Administrative Supervisor Interns and Administrative Student Employees. Event Operations Attend Athletics Department and assist Administrative Supervisor with preparation of events as needed to steward donors prospective supporters athletes and parents. Other duties as assigned
Required Qualifications
Bachelors degree or equivalent education with a minimum of 2 years of budget management accounting and/or fiscal reconciliation experience. Minimum of 2 years experience providing basic accounting support including monitoring budgets and expenses for multiple departments. Proven experience in all phases of the budgetary process including experience with the development of an annual budget. Experience in interpretation application and compliance with financial policies and regulations and training others in compliance matters. Strong analytical skills to analyze correspondence reports and spreadsheets and resolve discrepancies. Ability to use tact and diplomacy and maintain a high level of confidentiality at all times; demonstrates excellent judgement. Strong organizational and time management skills with the ability to prioritize duties when faced with interruptions distractions and fluctuating workload and carry them out in a timely manner to meet deadlines. Ability to work effectively as part of a team. Excellent interpersonal skills with the ability to interact with various groups of individuals at all organizational levels both inside and outside of the University Strong technical skills to learn and use enterprise systems and applications needed for this position. Proficient in M/S Office including Outlook Word and Excel.
The Operations Manager is a member of the Chapman University Athletics department and edits plans coordinates and directs the administrative and financial operations for the Athletics department. Reporting to the Director of Athletics this position coordinates financial processes and institutional compliance improves accountability coordinates legal contracts controls expenses and monitors financial activity in a thorough and timely manner ensuring strict adherence to fiscal and administrative policy while working with department colleagues to ensure the same. The Operations Manager works directly with coaches and directors in the appropriate management of accounts in addition to serving as primary contact for all team travel and assists the Athletics Director in coordinating and overseeing new hires onboarding separations and terminations. This position is also responsible for NCAA financial reporting and oversight of university branding with equipment and apparel. Perform other duties as assigned.
Responsibilities
Financial Operations Manage Athletics Department purchases expenditures and reimbursements made by various coaches and teams. Communicate with outside vendors and partners regarding university financial and legal policies. Approve and manage budget for equipment and supplies providing accountability to ensure expenditures stay within department and team annual budgets. Serve as primary liaison between AP/Financial Services and Athletics external vendors. Responsible for submission of NCAA postseason expense reports. Work closely with Financial Services Purchasing Department Accounts Payable and Athletics Director in reviewing reconciling and resolving financial and budgetary matters. Responsible for tracking operational and restricted spending for 21 varsity teams. Generate monthly and year-end reports to assist with budget analysis and projections. Provide support and reconcile ticketing with basketball football NCAA and SCIAC Playoffs. Facilitate smooth fiscal year-end close and report potential variances. Assist in the preparation of annual reports for NCAA Clery Sustainability and EADA for Athletics Director. Administrative Operations Serve as liaison for Athletics department with the Office of Human Resources regarding hiring separations and personnel management. Onboarding of new hires and acclimation to the Athletics department and university and off-boarding separations. Serve as primary contact to the Offices of General Counsel and Risk Management for day-to-day operations with external vendors to coordinate and execute contracts including insurance requirements for all 21 varsity teams. Contract and provide timely payment of game officials working through SCIAC assignors. Manage travel arrangements and detailed itineraries for all 21 sports of varying size time constraints and budgets. Oversee approval of authorized driving personnel for Athletics Department working with Risk Management Transportation Services and external agencies. Primary Athletics contact with apparel vendors for purchasing and licensing in order to ensure uniforms and apparel aligns with university branding initiatives. Supervision Hire supervise train and provide performance feedback to Administrative Supervisor Interns and Administrative Student Employees. Event Operations Attend Athletics Department and assist Administrative Supervisor with preparation of events as needed to steward donors prospective supporters athletes and parents. Other duties as assigned
Required Qualifications
Bachelors degree or equivalent education with a minimum of 2 years of budget management accounting and/or fiscal reconciliation experience. Minimum of 2 years experience providing basic accounting support including monitoring budgets and expenses for multiple departments. Proven experience in all phases of the budgetary process including experience with the development of an annual budget. Experience in interpretation application and compliance with financial policies and regulations and training others in compliance matters. Strong analytical skills to analyze correspondence reports and spreadsheets and resolve discrepancies. Ability to use tact and diplomacy and maintain a high level of confidentiality at all times; demonstrates excellent judgement. Strong organizational and time management skills with the ability to prioritize duties when faced with interruptions distractions and fluctuating workload and carry them out in a timely manner to meet deadlines. Ability to work effectively as part of a team. Excellent interpersonal skills with the ability to interact with various groups of individuals at all organizational levels both inside and outside of the University Strong technical skills to learn and use enterprise systems and applications needed for this position. Proficient in M/S Office including Outlook Word and Excel.
Required Experience:
Manager
Key Skills
- Six Sigma
- Lean
- Management Experience
- Process Improvement
- Microsoft Outlook
- Analysis Skills
- Warehouse Management System
- Operations Management
- Kaizen
- Leadership Experience
- Supervising Experience
- Retail Management
