Executive Assistant to the VP for Marketing

• Maintain a lifestyle consistent with Nelson University expectations (see IPM sections: Statement of Core Values Doctrinal Statement Christian Standards and Lifestyle Standard).
• Serve as a welcoming professional point of contact for the Marketing Office reflecting the Universitys mission and brand values.

• Provide executive-level administrative support to the VP for Marketing including calendar management meeting coordination travel arrangements and task prioritization.
• Perform clerical and operational duties including drafting correspondence preparing documents and maintaining digital and physical filing systems.
• Manage incoming and outgoing communication for the VP including follow-up coordination and stakeholder support.
• Maintain and coordinate the Marketing Office calendar including cross-campus communication projects campaign deadlines and recurring team meetings.

• Assist in coordinating marketing initiatives campaign timelines and project schedules in collaboration with Marketing leadership and staff.
• Track progress on creative projects digital campaigns and media requests to ensure timely completion.
• Support the VP in preparing presentations reports and materials for internal and external stakeholders including Board committees Cabinet and university leadership.

• Serve as a liaison between the Marketing Office and executive assistants in departments such as Enrollment Student Development Finance Advancement and Academics.
• Coordinate information requests project handoffs and cross-functional meeting logistics.

• Manage inventory and ordering of office supplies and marketing-related materials.
• Assist with vendor communications including print vendors creative partners and media firms.
• Support the management of budgets purchase orders invoices and financial approvals related to marketing initiatives.

• Assist with the coordination of Marketing-led events photoshoots content days campaign launches and strategic planning sessions.
• Support special projects assigned by the VP including preparation for Board of Regents committees related to Marketing and Communications

• The Executive Assistant should hold a bachelors degree from a regionally accredited institution and possess strong administrative and communication abilities.
• Support and intentionally facilitate an environment conducive to discipleship and spiritual formation.
• Ability to maintain confidentiality with sensitive proprietary and classified information.
• Excellent organizational skills with the ability to handle competing priorities in a fast-paced environment.
• Courteous professional interpersonal skills with the ability to work effectively with faculty staff students vendors and external partners.
• Strong written and verbal communication skills.
• Aptitude to support the operational creative and strategic functions of a university marketing office.
• Close attention to detail and the ability to work with accuracy under deadlines.
• Proficiency with Microsoft Office Suite Adobe PDF management tools and web-based platforms.
• High adaptability when learning new software processes and workflows.
• Preferred qualifications:
  Experience with CRM project management tools or marketing software (e.g. Slate Basecamp Smartsheet Canva).
• Experience supporting areas related to marketing content coordination or digital communication.

Nelson University (formerly Southwestern Assemblies of God University) is a vibrant private Christian university located just 30 minutes south of the Dallas/Fort Worth Metroplex in Waxahachie. Founded in 1927 the university now offers over 70 associate bachelors masters and doctoral degrees available on campus and online.

As an evangelical Christian institution rooted in Biblical truth Nelson University fosters a Spirit-empowered community where faculty staff and students are encouraged to live out their faith with purpose and integrity. We are passionate about equipping our team members to make a meaningful impact in both personal and professional spheres embodying values that inspire and transform.

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