Corporate Admin Associate- Iloilo

Iloilo City - Philippines

Monthly Salary: Not Disclosed

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:

Billing

Process and verify site billings including telephone courier utilities repairs and power services.

Monitor record and track payments for all utility and service providers.

Review billing statements and coordinate with concerned departments regarding any discrepancies or unusual charges particularly telco billings.

Ensure timely submission of billing documents for payment processing.

Maintain accurate billing records and supporting documents.

Contracts

Process requests for new contracts contract renewals and amendments.

Ensure contracts are reviewed properly documented and submitted for budget approval prior to contract expiration.

Monitor contract validity renewal schedules and compliance with agreed terms and conditions.

Coordinate with internal departments and external vendors regarding contract requirements and timelines.

Maintain an updated contract database and filing system.
Others
Assets and Supplies Monitoring
- Assist in monitoring the movement of assets and supplies including receiving transferring and returning items to accountable employees.
- Assist in processing repairs sales and disposal of assets and supplies.
Model Units / Showroom Inventory
- Assist in scheduling inventory activities for model units showrooms and clubhouses.
- Assist in monitoring the movement of model units and other movable items in clubhouses as well as in technical and marketing offices.
- Participate in inspections of model units and showrooms.
- Update the database to generate the total value of all acquired items.
Vehicle and Facilities Maintenance
- Assist in processing repairs and/or disposal of company vehicles.
- Assist in the renewal and registration of company vehicles and car plans.
Facilitate insurance claims for vehicular accidents.
- Monitor compliance with the Company Vehicle Utilization Policy.

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES: Billing Process and verify site billings including telephone courier utilities repairs and power services. Monitor record and track payments for all utility and service providers. Review billing statements and coordinate with concerned departments rega...