APS4 Executive Assistant
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Job Location:
Hourly Salary:
Posted on:
4 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Description
Position Title: APS4 Executive Assistant
Employment Type: Labour hire (approx 6 months with potential to extend)
Location: Canberra ACT
Start Date: As soon as possible
Hourly Pay Rate: $52.15 $55.59 per hour 12% superannuation
Security Clearance / Requirements: Must hold minimum Negative Vetting 1 at time of application
ABOUT THE ROLE
An Australian Government department is seeking an experienced APS4 Executive Assistant to support senior executives within a high-profile trade and policy division.
As the Executive Assistant you will report to an Executive Officer and work closely with Senior Executive Service (SES) officers and senior staff to support day-to-day operations and deliver on priority outcomes. You will engage with a broad range of internal and external stakeholders and will be expected to demonstrate discretion sound judgement and professionalism at all times.
KEY RESPONSIBILITIES
Work closely with the Executive Officer and other Executive Assistants to ensure the smooth operation of divisional processes including onboarding events and administrative coordination
Provide executive support to one or two SES Band 1 (or equivalent) officers including diary and calendar management
Manage appointments meetings and briefings including compiling and printing briefing packs as required
Maintain office systems and records using Microsoft Office SAP and electronic document and records management systems (EDRMS)
Coordinate domestic and international travel arrangements including itineraries visa applications and financial reconciliations
Exercise discretion and judgement in managing competing priorities workflow and visitors
Work collaboratively across branches and the department to support divisional outcomes
SKILLS AND EXPERIENCE
Demonstrated experience providing executive or high-level administrative support in a fast-paced environment
Strong diary and email management skills ideally supporting senior executives
Well-developed organisational skills with the ability to manage competing priorities
High level of discretion professionalism and sound judgement
Experience using Microsoft Office and electronic records management systems
Strong interpersonal and communication skills with the ability to engage effectively with a wide range of stakeholders
Ability to work independently while also contributing positively to a team environment
ELIGIBILITY
Australian citizenship is required
Must hold a Negative Vetting 1 clearance at time of application.
Apply now or contact Angel Malkovich on for a confidential discussion.
SOS Recruitment is committed to workplace diversity and equity and encourages applications from Aboriginal and Torres Strait Islander peoples people with disabilities women people with caring responsibilities people from culturally and linguistically diverse backgrounds people of diverse religious beliefs and LGBTIQ people.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
SOS Recruitment, based in Canberra, provides trusted and reliable recruitment services for government, private and not-for-profit sectors Australia-wide.
