Administrative Assistant

Who We Are

About Ascend

At Ascend we recognize the struggles that accounting & finance professionals face in traditional firmsfrom rigid hierarchies and overwhelming workloads to the elusive work-life balance. We believe your ambition should not be constrained by outdated practices or opaque career paths. Here youre not just a number but a valued member of a community that champions both your professional and personal fulfillment. Our mission is to transform the public accounting experience into one where work-life harmony is a reality and where your career advancement is supported by a nurturing network and robust resources.

We partner with regional entrepreneurial firms and provide them with the resources and support necessary to thrive in todays dynamic market. This includes access to growth capital robust talent acquisition top-tier technology transformative leadership shared back-office services & more. Founded in January 2023 Ascend has already attained revenues sufficient to qualify as a Top 30 U.S. accounting firm.Explore Ascendwhere your career soars without sacrificing your quality of life.

About ODC

Opsahl Dawson (ODC) was founded in 1979 in Longview WA where we have flourished into the award-winning firm we are today. We specialize in Accounting Tax Preparation and Bookkeeping with 175 people across the United States. With 30 years of proven service were the go-to CPA firm in SW Washington. Youll be joining a fun team and a renowned firm that is recognized as one of the Top 10 Fastest Growing Accounting Firms by Accounting Today.

In January 2023 ODC made the strategic decision to join Ascend! With Ascends partnership and shared resources ODC is well positioned for strong innovation and growth in the years to come.

The Role

We are seeking an Administrative Assistant I to join our team in Vancouver WA! In this role youll be a pivotal part of our daily operations. Youll be responsible for a variety of administrative tasks office organization and client support all while contributing to an efficient organized and fun office environment. This is more than just an administrative positionyoull actively engage with our clients and other team members of the firm becoming an integral part of our team while fostering meaningful relationships!

Key Responsibilities

• Perform front desk duties such as greeting clients answering phones handling incoming/outgoing packages and mail scanning and running errands.
• Maintain knowledge of general practices to properly serve clients (ex: billing policy minimums for new clients understanding tax forms and lingo)
• Process paper and electronic assembly/delivery of tax returns/documents according to firm policy.
• Communicate project deadlines status updates and workflow questions.
• Assist with daily cash deposits and take client payments as necessary.
• Maintain safe and organized office environment maintaining neat and orderly presentation to employees and clients comfort and accessibility. (ex: conference room organization and cleanliness)
• Assist with internal firm snacks meals and events
• Keep up tax return in-office paper scan shelf
• Maintain cleanliness of shared kitchen space - opening and closing duties (ex: unload and run dishwasher; monitor fridge cleanliness - communicate with staff as needed).
• Complete batch client communications as assigned (ex: not in calls 8879 calls)
• Support Firm professionals and Admin Teams.
• Other special projects as assigned.

Required Qualifications

• High school diploma or equivalent
• 3 years of administrative support experience
• Advanced working knowledge of Microsoft Office Suite.
• Ability to handle confidential material in a reliable manner.
• Commitment to providing exceptional service both internally and externally.
• Will require some overtime hours during busy season.

Preferred Qualifications

• Bachelors degree
• Experience with CCH
• Experience working in a public accounting firm or professional services environment

Who We Look For

A perceptive team-player who excels in a progressive environment blending sharp analytical skills with exceptional communication. A detail-oriented performer who embodies critical thinking and high standards. A proactive professional constantly seeking to deliver outstanding service.

What We Offer

Join our team and enjoy a comprehensive benefits package that supports well-being health and ongoing professional growth:

• Unlimited PTO
• Medical Dental Vision & Voluntary Insurance Options
• 401(k) Matching
• 12 Paid Holidays
• $500 annual Vacation Incentive
• Commitment to Professional Development

How to Apply

Submit your information in the application section directly below! This will include:

• Basic contact information
• Resume/CV and optional cover letter upload
• Work eligibility and compensation
• Voluntary demographic & self-ID questions

The annual base compensation range for this role is $24.00-$30.00 per hour. This range includes the anticipated low and high end of the salary range for this position. Actual compensation may vary based on various factors including experience education and/or skill level.

At Ascend we provide a fair and equal employment opportunity for all candidates regardless of race color religion national origin gender pregnancy sexual orientation gender identity/expression age marital status disability or any other legally protected characteristic. Ascend hires and promotes individuals solely based on qualifications for the position to be filled and business needs.