Executive Assistant (12 months FTC)

This is a 12 months parental leave cover.

Where and how you can work

This role is based in our flagship campus is in Sydney. 

About the team

As an Executive Assistant (also known as Admin Business Partner internally) to our Product Platform and Infrastructures Leadership teams your role is to partner with the leads to support their day-to-day administration and operations to ensure theyre set up for success. Reporting into Product Platforms Leadership Operations role youll work hand in hand to ensure that the administrative needs of the leaders are prioritised and supported. You will also have a cohort of ABPs to knowledge share contribute to and support each other along the way. The successful candidate will be a key contributor to Canvas global mission to empower the whole world to design and do the most good possible.

About the role

This role is part of the close-knit Operations Partnering team here at Canva and will provide strategic support to two of our global Leaders to extend their reach and capacity. Canvas Operations Partnering team mission is to empower Canvanauts around the world to achieve Canvas mission strategy & goals as effectively as possible.

We move fast here at Canva and this role will certainly keep you on your toes. We are looking for someone super-efficient who loves nothing more than to anticipate needs get stuff done and is able to suggest resolutions when identifying time you will coordinate special projects and drive them to unilateral success by coordinating and communicating between key project owners.

What youd be doing in this role

As Canva scales change continues to be part of our DNA. But we like to think thats all part of the fun. So this will give you the flavour of the type of things youll be working on when you start but this will likely evolve.

At the moment this role is focused on:

• Time management: Youll ensure the Leads time is used efficiently through calendar management coordinating meetings and tracking action items and follow ups.

• Own the day to day: Youll be making sure that the leads time is spent in the most impactful areas by triaging meeting requests owning the inbox and flow of requests and running meetings effectively

• Meeting preparation: Youll prepare for meetings by coordinating and assisting in building any materials and research

• Proactively driving initiatives forward: You will keep seasonal programs on track by coordinating and tracking timelines milestones and statuses calling out issues as needed. Able to work across big picture initiatives with the ability to break assignments down into manageable efforts and ensure they are able to be tracked and delivered

• Forecasting and predicting emerging opportunities: In time and working with the Supergroup Leadership teams you will forecast and anticipate emerging opportunities across the Supergroups and preemptively work on solutions constantly looking for areas to improve

• General administration: Youll help out with a wide range of business and personal tasks as they come up including expenses documentation and any other ad hoc requests

• Travel Coordination: From time to time our Supergroup Leads may travel although in the Platforms space this is rare youll own the prep and coordination of the leads trips to ensure that they are sufficiently supported to achieve their business objectives away from home

• Team activities: Youll support the organisation of celebrations gifts and off-sites ensuring everyone is empowered to do the best work of their life and having the best time doing it

Youre probably a match if

• Experience empowering a leader 1:1 or a group of leaders through strong administrative support

• You have proven experience in a Project / Program Management or Events role or similar within the start/ scale up tech environment

• Attention to detail is one of the first things people say about you - you take pride in high quality output from written communications to Canva presentations

• A team player with high emotional intelligence. You love building and maintaining relationships with key stakeholders around the business

• Youre a quick learner and comfortable in a fast paced and ambiguous environment. Youre always looking for new ways to make things more efficient and solving problems in scalable ways making sure things get done the smart way not the hard way

• Youve got a bias for action constantly striving to get things done - youre happy to roll up your sleeves with any task keeping the bigger picture in mind with no task being too small if it makes the team around you more effective

• You are comfortable working at pace - with big dreams Canva moves quite fast with change being a your past roles youve been quick to respond and deliver work without compromising quality and show a high degree of ownership

Whats in it for you

Achieving our crazy big goals motivates us to work hard - and we do - but youll experience lots of moments of magic connectivity and fun woven throughout life at Canva too. We also offer a range of benefits to set you up for every success in and outside of work.

Other stuff to know

We make hiring decisions based on your experience skills and passion as well as how you can enhance Canva and our culture. When you apply please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.

We celebrate all types of skills and backgrounds at Canva so even if you dont feel like your skills quite match whats listed above - we still want to hear from you!

Please note that interviews are conducted virtually.

Remote Work :

Yes

Employment Type :

Full-time