Scholarship Coordinator, Herbert College of Agriculture UTK

The Scholarship Coordinator manages the entirety of the Herbert related scholarship matters both at the graduate and undergraduate level. Major responsibilities include management of all endowments and the Scholarship Manager system as well as aiding the Herbert scholarship committee seven academic departmental subcommittees and one school subcommittee managing appeal form and works on cases with Director generates reporting manages information platforms and subject matter expert program information for students internal university staff external constituents and campus visitors.

Scholarship Management:

• Manage data for the college scholarship committee including quarterly status reports and meetings
• Coordinate review and revisions of college scholarship guidelines & criteria annually in conjunction with the Chair and seven academic department scholarship committees and one school committee
• Annual review and management of student scholarship application system and process
• Populate audit and prepare data for the annual report for scholarship committee
• Meet regularly with Director of Enrollment and Director of Finance and seven academic departments/one school to review scholarship recipient parameters and search tools
• Analyze scholarships budgets to meet donors expectations and ensure current and future allocations are met
• Coordinate scholarships with seven academic departments and one school to optimize recruitment and retention for the college in consultation with the Director of Enrollment Services
• Optimizes available scholarships to students who meet college guidelines and vision
• Organize and coordinate donor requests for involvement with recipient cohorts
• Collaborate with Herbert Finance Office and development office to effectively manage more than $1.5 million in annual scholarship fund revenue determine forecast of availability of funds etc.
• Prepare student applications for committee review ranking and consolidation of recommendations for awards
• Correspond with students and parents regarding scholarship acceptance
• Prepare and distribute letters of notification to students with acceptance instructions
• Lead coordination with university admissions and financial aid offices for a synchronized operation
• Identifies and recommends appropriate award based on designated criteria
• Enter and audit dollar amount and funding source of award and specific scholarship account for each accepted student in Scholarship Manager
• Serve as college-wide subject matter expert on Scholarship Manager software
• Follows up on awards not accepted and reallocates award to another student
• Review and research student information and eligibility after each semester
• Maintains ownership of scholarship data base and activities log to ensure scholarship funds are not over-committed including data entry analysis and quality assurance
• Review and audit scholarship source data for accuracy across platforms
• Generate reports in conjunction with the Deans Office and UTIA Advancement

Student Support:

• Acts as first point of contact for all student scholarship matters and issues
• Acting scholarship liaison for students and families for campus visits admissions retention and student success related matters
• Liaison between Deans Office and other campus offices
• Primary liaison for student organizations funding
• Travels to Outreach events with Student Success to individually contribute subject matter expert information to students and parents regarding scholarships
• Manages and maintains department scholarships email account including correspondence with parents and students
• Maintains college level knowledge to redirect students to appropriate office staff based on inquiries such as but not limited to internships or advising needs

Data Analytics:

• Manage preparation of quarterly reports for the college on retention scholarship expenditures enrollment and other areas as needed for the Deans Office.
• Distribute quarterly reports to Deans Department Heads and Directors.

Required Qualifications:

• Education:

  • Bachelors degree; preferred but not limited to finance accounting and/or business

• Experience:

  • 3 years experience in areas to include: finance/accounting program support and data analytics

• Knowledge Skills Abilities:

  • Ability to work independently and as a member of a team

  • Excellent written and verbal communication skills

  • Ability to manage multiple projects simultaneously

  • Ability to lead meetings and discussions

  • Advanced skills in Excel Word and PowerPoint

  • Ability to interact with a wide range of groups including students the public the university community and external constituencies

  • Excellent customer service skills

  • Ability to be flexible and adaptable

  • Ability to solve problems

  • Ability to understand confidential issues

  • Ability to be dependable

  • Ability to learn quickly and perform tasks with high accuracy

  • Ability to take initiative and pro-actively recognize tasks that could be accomplished

  • Knowledge of budgeting and accounting principles

  • Analytical skills

Preferred Qualifications:

• Education:

  • Masters degree

• Experience:

  • Higher education experience

• Knowledge Skills Abilities:

  • Ability to adapt to frequently changing software programs

  • Ability to supervise and direct others

  • Knowledge of ARGOS SLATE DARS and Banner

  • Expert knowledge of Scholarship Manager/Nextgen

  • Experience working with students and families

  • Experience giving verbal presentations

  • Experience with financial aid or scholarship award processes

Work Location:

• Location: Morgan Hall Knoxville Tennessee
• This position is onsite

Compensation and Benefits:

• UT market range:MR07
• Anticipated hiring range:$55k to $60k
• Find more information on the UT Market Range structurehere
• Find more information on UT Benefitshere

Application Instructions:

To express interest please submit an application with the noted below attachments. To be assured of full consideration completed applications with all requested materials should be submitted on or before February 2 2026.

• Resume
• Cover Letter
• List of 3 Professional References

About The College/Department/Division:

Herbert College of Agriculture has the benefit of being part of the University of Tennessee Institute of Agriculture (UTIA) which is particularly devoted to the Universitys land grant mission through its AgResearch and UT Extension units both of which provide historically strong links with businesses in and out of the state. Herbert has approximately 1500 undergraduate students enrolled in 10 majors across eight academic departments plus nearly 300 graduate students enrolled across eight departments.