Operations Administrator
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Job Location:
Wellington - New Zealand
Monthly Salary:
Not Disclosed
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
- Are you interested in making a busy research environment run well
- Do you enjoy variety and can confidently manage competing priorities
- Have you got excellent communication skills and a welcoming professional manner
Kōrero mō te tūranga About the role
Te Herenga Waka Victoria University of Wellington is currently recruiting an Operations Administrator to join Te Kāuru - Ferrier Research Institute in a permanent parttime role (18.75 hours per week/0.5 FTE).
The primary purpose of the Operations Administrator role is to provide highquality administrative operational and financial support for our Gracefield site. This includes being the first point of contact for staff students contractors and visitors; coordinating building and facilities requests; supporting purchasing and financial processes; assisting with onboarding and staff records; and helping ensure smooth daytoday operations across the Institute.
You will work closely with the Institute Manager Senior Administrators research teams and central University services to ensure that our people have what they need to work safely efficiently and effectively. This role plays an important part in maintaining a welcoming environment wellmanaged resources and seamless operational support for our busy research community.
Ō pūmanawa About you
You will be a motivated organised and peoplefocused individual who enjoys variety and takes pride in running a smooth wellfunctioning workplace. Youll be confident managing competing priorities have great attention to detail and bring a warm customerfocused approach to all interactions.
Key requirements:
- Previous administration experience in a busy work environment.
- Strong organisational skills and the ability to manage multiple tasks and deadlines.
- Basic financial administration skills (e.g. purchasing invoicing reconciliations).
- Proven experience maintaining accurate records and following established processes.
- Excellent communication skills and a welcoming professional manner.
- Proficiency with Microsoft Office products.
- Full NZ drivers licence.
Desirable:
- Experience in a research scientific or academic environment.
- Knowledge of University systems and processes.
Role Description: Click here to see further information including salary details.
If this link is not available click apply to view this on the University careers page.
Close date for vacancy: 08 February 2026.
Contact details for vacancy: If you have any questions regarding this role please get in touch with Anette Klaassen ().
How to apply:Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their résumé such as a cover letter.
We can only consider applicants who are citizens or residents of New Zealand or Australia or who hold a current valid work visa. We will review applications as they are received and may schedule
Required Experience:
Unclear Seniority
Key Skills
- Six Sigma
- Lean
- Management Experience
- Process Improvement
- Microsoft Outlook
- Analysis Skills
- Warehouse Management System
- Operations Management
- Kaizen
- Leadership Experience
- Supervising Experience
- Retail Management
About Company
Mō Te Herenga Waka - About Our University Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scienti ... View more
