Assistant Registrar
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Job Location:
Potomac, VA - USA
Monthly Salary:
$ 47500 - 64000
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
Position
Assistant Registrar
Reports To
Registrar
Assistant Registrar
Reports To
Registrar
Work Schedule
Monday through Friday 8 AM to 4:30 PM.
An Introduction to Glenstone Museum
Founded with the mission to seamlessly integrate art architecture and nature Glenstone is a world-class contemporary art museum in Potomac Maryland. Opened in 2006 and expanded in 2018 the museum welcomes visitors to a unique experience of indoor and outdoor spaces enveloped by 300 acres of organically maintained meadow and woodlands. Admission is always free.
The work culture at Glenstone is dynamic and team oriented. As a mission-driven nonprofit we are proud to foster a workplace where associates feel valued respected and accepted. We leverage our collaborative and enriching culture to provide abundant opportunities for all associates to develop new skills feel connected to our mission and actively participate in advancing their careers.
The work culture at Glenstone is dynamic and team oriented. As a mission-driven nonprofit we are proud to foster a workplace where associates feel valued respected and accepted. We leverage our collaborative and enriching culture to provide abundant opportunities for all associates to develop new skills feel connected to our mission and actively participate in advancing their careers.
Position Overview
The Assistant Registrar will support the Registrar and registration department by performing a variety of professional tasks to support the collection and loans and exhibition program at Glenstone. Primary duties include coordinating the outgoing loans program managing framing projects supporting new acquisitions ongoing file management and supporting gallery rotations. This position will support activities across Glenstones 60000 square feet of exhibition space as assigned. A qualified candidate must have a solid knowledge of and experience in hands-on aspects of museum registration work including coordinating domestic and international artwork movements and is expected to work both independently and as part of a team.
Key Responsibilities
The Assistant Registrar will support the Registrar and registration department by performing a variety of professional tasks to support the collection and loans and exhibition program at Glenstone. Primary duties include coordinating the outgoing loans program managing framing projects supporting new acquisitions ongoing file management and supporting gallery rotations. This position will support activities across Glenstones 60000 square feet of exhibition space as assigned. A qualified candidate must have a solid knowledge of and experience in hands-on aspects of museum registration work including coordinating domestic and international artwork movements and is expected to work both independently and as part of a team.
Key Responsibilities
Outgoing Loans
- Facilitate the loan request process by communicating with Registration Conservation and the Senior Director of Collections.
- Correspond negotiate and coordinate loan terms with borrowing institutions including transportation packing courier requirements facility reports environmental controls certificates of insurance and more.
- Oversee crating of artworks with outside vendors for outgoing loans and incoming acquisitions.
- Courier shipments and oversee artwork movement and art handling at Glenstone and other venues for installation and deinstallation.
Permanent Collection
- Manage digital and analog file systems for collection records.
- In conjunction with Registrar plan and execute inventory projects for the permanent collection.
- Assist Registrar and Head Preparator in managing artwork locations in Collective Access and updating physical location labels.
- Arrange shipping for acquisitions to the collection.
- Oversee unpacking and cataloging of acquisitions entering the collection and artworks returning from outgoing loan.
- Manage and coordinate framing of permanent collection artworks and incoming loans working directly with galleries studios and framing vendors to ensure specific conservation-approved requirements are communicated and adhered to.
- Input data and create reports through Glenstones Collections Management System Collective Access.
- Assist the Conservation department with condition reporting of artworks.
- Create packing and installation instructions as needed.
- Generate and analyze collection metrics for use by Glenstone Leadership Team
Exhibitions
- Assist with preparing and executing incoming loan agreements
- Support rotation of artworks in the permanent collection galleries.
- As assigned create and manage budgets for projects.
- Approve coordinate and make travel arrangements for couriers as needed.
- Communicate with Conservation department regarding artwork display and handling requirements deadlines and packing dates.
Administration
- Prepare department files for transfer to Glenstone Archives
- Create training content and modules for Glenstone University.
- Coordinate department scheduling while working closely with the Administrative Coordinator Collections Division.
- Represent Registration department on internal committees
- Aid in the preparation of internal and external Registration department presentations.
- Work with Registration interns when applicable.
- Other duties as assigned.
Required Qualifications
- COVID-19 vaccination and up to date on all boosters.
- Strong cultural competence interpersonal communication planning and organizational skills.
- An undergraduate degree in Museum Studies Arts Administration Art History or a closely related program from an accredited college or university.
- 2-4 years of collections management experience with a major museum or equivalent combination of education and experience.
- Thorough knowledge of current registration best practices and principles including preventative maintenance of collections.
- Must be organized and detail oriented. Excellent organizational written verbal interpersonal research and administrative skills.
- Proficiency with Microsoft Office (Excel Word Outlook).
- Experience arranging domestic and international fine art shipping.
- Must be able to stand for long periods of time.
- Ability to travel for extended periods of time.
- General knowledge of 20th century art art history and artists materials relative to Glenstones collection.
- Must possess a high-level professional conduct discernment and confidentiality.
Preferred Qualifications
- Masters degree in Museum Studies Arts Administration Art History or a closely related program.
- Experience working with collection management systems.
- Experience working with contemporary art and time-based media.
- Thorough understanding of art museum standards and protocols.
- Ability to handle delicate works of art with extreme care.
- Fluency in languages other than English.
Salary and Benefits
This is a full-time position with a salary commensurate with experience. Glenstone provides a total benefits package that helps you manage your health protect your income and prepare for the future. Benefits include medical dental and vision insurance; life long-term disability and AD&D insurance a Flexible Spending Account (FSA); a 401(k)-retirement account with a matching contribution; an Employee Assistance Program (EAP); and tuition reimbursement.
To promote collaboration and show appreciation to associates Glenstone provides a weekly staff lunch health and wellness reimbursement and paid volunteer opportunities.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion gender national origin disability status protected veteran status or any other characteristic protected by law.
Salary Range: $47500 - $64000
Required Experience:
Junior IC
Key Skills
- IVR
- Data Entry
- Organizational skills
- Clerical Experience
- Computer Skills
- Ellucian
- Process Improvement
- Records Management
- Office Experience
- Peoplesoft
- Copywriting
- Administrative Experience
About Company
Glenstone seamlessly integrates art, architecture and nature into a serene and contemplative environment to form a unique connection between art and visitor.
