Diploma Programme (DP) Coordinator & Grades 9-12 Teacher

Job Title: Diploma Programme (DP) Coordinator & Grades 9-12 Teacher

Reports to: Upper School Division Director

Role Duration: 10months full time start August 2026

Position Summary:

The role of the Ashley Hall Diploma Programme (DP) Coordinator is to plan and oversee the IB Diploma accreditation process with the ultimate goal of being authorized to offer the IB Diploma by the International Baccalaureate Organization (IBO). The coordinator would oversee the alignment of the schools curriculum and teaching frameworks to ensure they meet the expectations of the IBO. Through coordination with teachers administrators and the IB regional office the coordinator is responsible for preparing our Upper School for the full delivery of the IB Diploma including supervising the documentation reporting analysis assessment delivery and examination delivery and standards as required by the IBO. A key part of this role is ensuring that the school is in compliance with DP requirements. The DP Coordinator has oversight and coordination of all IB related activities including teacher training and unit development student evaluation and the student experience. The DP Coordinator is expected to teach an upper school class.

The DP Coordinator has overall responsibility for:

1. Leadership

   • Work with the Assistant Head of School for Teaching and Learning and the Upper School Division Director to develop a step-by-step plan to gain authorization to offer the IB DP

   • Offer DP guidance/training/workshops as needed during regularly scheduled meetings

   • Work with the Assistant Head of School for Teaching and Learning the Upper School Director and the MYP Coordinator to develop a bridging program in Grades 9 and 10 that will prepare students for the challenge of IB Diploma course work. Refine or develop policies that reflect the IB philosophy and satisfy Diploma Programme requirements

   • Support and mentor upper school teachers through all facets of the IB programme

   • After implementation/adoption of the programme support and mentor new upper school teachers in the classroom

   • Regularly review and follow all IB rules regulations and guidelines to support programme implementation and ongoing development to ensure fidelity in the implementation of the DP requirements and specifications necessary for the successful implementation of the programme (as outlined in Programme standard and practices)

   • Provide learning engagement input and feedback for upper school teachers

   • Support teachers through regular classroom visits and feedback

   • Provide opportunities for teachers to observe one another in practice

1. Communication

   • Keep the Schools leadership regularly informed of DP developments

   • Maintain communication between Ashley Hall and the IB

   • Work with the Division Director to create a communication plan to educate both students and parents about the IB DP program

   • Provide curriculum-related parent meetings and workshop opportunities

   • Ensure that teachers have access to the IB Online Curriculum Centre and newly published DP documents

   • Contribute to the presentation and promotion of the academic program within the Ashley Hall Community

   • Collaborate with the PYP and MYP Coordinators on a bi-weekly basis to ensure continuity throughout the program

   • Communicate relevant DP professional development opportunities for staff

   • Liaise with the coordinator of DEIB and Community Partnerships to seek out ways to reinforce the Schools efforts in that area

1. Professional Development

   • In consultation with the administrative team identify areas for professional development and provide support to upper school teachers prior to the professional development process

   • Provide divisional small group and individual professional development opportunities as needed

1. Curriculum

   • Participate with school leadership on curriculum and assessment within school and the IBDP

   • Provide upper school teachers with relevant and up to date IB and IBDP curriculum documentation and documentation framework support

   • Provide guidance and support to upper school teachers in understanding DP Scope and Sequence documents

   • Ensure that curriculum documentation is up to date and that DP teachers understand how to use the DP unit planner

1. Student Experience

   • Working with Grades 9-12 teachers oversee and implement service learning opportunities and field trips aligned with IB goals and priorities

   • Work with 9th-12th Grade leadership to organize weekly IB-themed assemblies

   • Provide guidance and support that help students succeed in the IB programme and plan for the next stage of their educational and or career-related experiences.

1. Parents

   • Provide comprehensive information to parents about the DP and the Schools milestones

   • Organize parent meetings to:

     • Advise parents on the suitability of the IB Program for their child(ren)

     • Inform parents about the benefits and requirements of the IBDP

     • Notify parents about their child(ren)s progress

1. Documentation and Resource Management

   • Assist the Upper School Director with scheduling to support implementation of the Programme

   • Keep records of all correspondence with the IB including forms documents and reports

   • Assist the Assistant Head of School for Teaching and Learning in determining main curriculum resources and other needs for professional development; and in placing resource orders

   • Ensure that teachers keep long-range plans for IBDP up to date

   • Prepare and submit any documentation required for authorization and evaluation

   • Prepare timelines for submission of work to the IB.

   • Ensure that all requirements and procedures set by the IB concerning the Programme are adhered to

   • Manage the IB Diploma Programme budget

1. Teaching

   • Teach a minimum of one academic course within the successful candidates subject-discipline expertise or in a discipline area that compliments curricular programming

   • Model effective research-based instructional strategies

   • Help build effective team-oriented relationships that promote effective and purposeful collaborative academic environments where courses are taught with an emphasis on student inquiry action and reflection

   • Demonstrate proficiency and application experience of relevant technologies to support instruction and student exploration

   • Possess the flexibility and willingness to teach and support interdisciplinary courses

1. Examinations

   • With the support of the Upper School Administrative Assistant ensure that students are registered for examinations

   • Ensure conduct of examinations (written and oral) and visiting examiners

   • With the support of the Upper School Administrative Assistant ensure that all internal assessment materials are sent to respective examiners

   • Send examination answer scripts to IB examiners on time

   • Report examination irregularities

   • Organize distribution of results

   • Work with school leadership to analyze results and adjust program delivery as necessary

Qualifications:

• Established knowledge of IBDP Programme through teaching in the framework and or coordinating the IB

• A masters degree in teaching education education leadership or a related field pertinent to this specific role

• Exceptional self-starter with a high degree of self-management and the ability to take initiative while being in continuous communication and collaboration with multiple stakeholders

• Trained in and/or experience with student-centered and experiential instruction

• Excellent written and oral communication skills

• Can demonstrate a record of collaborative teaching

• Possesses an ability to build authentic relationships with colleagues and students

• Is able to create and contribute to a joyful and inclusive community based on open communication understanding and respect

• Has a committed practice of professional reflection inquiry iteration and innovation

• Actively seeks purposeful growth in themselves and in others

• Reliably meets expectations and deadlines

Faculty at Ashley Hall are expected to cultivate meaningful relationships with the colleagues and students with whom they work. This occurs in various ways during the school day including meetings and duties.

Since its founding in 1909 Ashley Hall has empowered young women to think critically act ethically and embrace their world with confidence. The School serves girls kindergarten through grade 12 (and is co-ed in its Early School ages 2 to 5 years). Ashley Hall provides a dynamic education grounded in a Reggio approach in its early School and an International Baccalaureate Primary Years Programme in its Lower School. It is currently in the strategic phase of a Middle Years Programme candidacy with the intention of pursuing Diploma Programme candidacy thereafter.

Interested candidates required to submit an official application through Ashley Halls website at to be considered for the position.

As part of the online application candidates will be required to upload a cover letter resume and list of references to be considered for the position.

Questions regarding the position can be directed to:
Christie Powell Human Resources Administrative Assistant
Email:

&

Kimberly Ells-Payne Human Resources Administrative Assistant
Email:

Ashley Hall is an Equal Opportunity Employer and does not discriminate on the basis of race color religion sex pregnancy gender identity sexual orientation national origin age disability or genetic information.

Required Experience:

IC