Administrative Assistant Durham

Primary Role:

The ideal candidate is highly self-motivated professional and capable of managing their work load and prioritizing task in a fast-pace corporate environment. This is an excellent opportunity to join a growing company with competitive compensation and benefits.

Qualifications:

• Bachelors Degree; Business Administration
• Administration experience: 3 years reporting directly to senior management
• Strong organizational project management and problem-solving skills

Skills Duties and Responsibilities:

• Coordinate executive communications including taking calls responding to emails and interfacing with clients

• Prepare internal and external corporate documents for team members and industry partners

• Schedule meetings and appointments and manage travel itineraries

• Maintain an organized filing system of paper and electronic documents

• Uphold a strict level of confidentiality

• Develop and sustain a level of professionalism among staff and clientele

• Answering phones and routing calls to the correct person or taking messages.

• Researching and conducting data to prepare documents for review and presentation by the Superintendent and team.

• Using various software including word processing spreadsheets databases and presentation software.

• Provide general administrative support.

Additional Duties and Responsibilities

• Manage and maintain accurate student enrollment records within the Infinite Campus Student Information System (SIS) including new enrollments withdrawals transfers and demographic updates.
  
  
• Support Census management by verifying student data enrollment counts and compliance documentation required for state and federal reporting.
  
  
• Monitor and assist with daily student attendance processes ensuring accurate entry corrections and follow-up in Infinite Campus.
  
  
• Demonstrate working knowledge of district systems including Infinite Campus ParentSquare and other student data platforms and provide support as needed.
  
  
• Coordinate the generation review and distribution of report cards ensuring accuracy timeliness and compliance with district grading policies.
  
  
• Distribute report cards to parents/guardians through approved platforms (digital and/or print) maintaining confidentiality and proper documentation.
  
  
• Assist with ParentSquare communication management including posting announcements managing parent inquiries and supporting school-to-family communication efforts.
  
  
• Generate student and administrative reports from Infinite Campus and related systems for leadership auditors and state reporting purposes.
  
  
• Collaborate with school sites counselors and administrators to resolve enrollment attendance and data discrepancies.
  
  
• Ensure compliance with FERPA and district confidentiality standards when handling student and family information.
  
  
• Provide technical and procedural support to staff regarding student information systems and reporting processes.
  
  
• Perform additional clerical and administrative duties related to student services and district operations as assigned.

Required Experience:

Junior IC