Office Associate

Office Associate

Pay Grade: G3

Overtime Non-Exempt

Unclassified

Effective Date: 1/1/2026

Department: Community Education & Outreach

Reports To: Assistant Director

The Office Associate provides administrative and clerical support to the agency to ensure efficient day-to-day operations and quality service delivery to older adults and community partners. This position supports staff with routine office functions assists with documentation and reporting and ensures a welcoming and professional environment for community members.

Primary Responsibilities

• Provide administrative support including typing filing scanning and maintaining records in both paper and electronic systems.
• Assist with preparation of reports correspondence and other documents.
• Enter and update data in agency databases ensuring accuracy and confidentiality of client information.
• Monitor and order office supplies; coordinate with vendors for equipment and service needs.
• Schedule appointments coordinate meeting logistics and assist with staff calendars.
• Process incoming and outgoing mail including distribution of program materials.
• Assist staff with special projects audits and program initiatives as assigned.
• Maintain compliance with agency policies confidentiality requirements and applicable regulations.

Minimum Requirements:

• High school diploma or equivalent.
• Previous administrative office or clerical experience.

Skills

• Strong organizational and time-management skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint) and comfort with database systems.
• Excellent communication and interpersonal skills; ability to work with older adults caregivers and community partners with professionalism and respect.
• Ability to manage multiple priorities and adapt to changing needs.
• Commitment to the mission of supporting older adults and enhancing quality of life.

Working Conditions

• Traditional office environment with standard business hours.

Reasonable Accommodation Statement

COAAA is committed to providing equal employment opportunities to all individuals including those with accordance with the Americans with Disabilities Act (ADA) we will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the position. If you require an accommodation during the application or employment process please contact .

Equal Employment Opportunity Employer

COAAA empowers staff to reach their full potential in an environment that embraces each persons skills and unique experiences in order to provide the best quality customer service possible. We are a compassionate community-minded team that aspires to provide excellence in service to our neighborhoods.