Office Coordinator
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Job Location:
New London, OH - USA
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Overview
Provide the customer service function of the practice by greeting assisting directing and scheduling patients by phone and in person and perform the general clerical functions of the practice.
Responsibilities
- Answers the phone taking clear messages transcribing them into patients charts and routing the encounter to the proper team member.
- Provides assistance guidance and direction to all visitors and callers.
- Schedules and cancels appointments for patientsfollowing practice protocol.
- Maintains the schedule in such a way that allows efficient and effective use of clinical staff availability while allowing the greatest patient access to care.
- Schedules new evaluations while considering the availability of follow-up care appointments.
- Maintain and utilizes wait lists to properly identify and schedule patients who are seeking clinical appointments at alternate times than originally scheduled.
- Updates patient demographic and insurance information when appropriatedirecting patient to Central Registration for more complex changes.
- Answers routine billing questions seeking assistance as necessary in order toaddress all inquiries in an accurate and timely manner.
- Ensures payments at time of service as appropriate and issues receipts maintains a balanced cash drawer with deposits turned in daily.
- Maintains the knowledge and skills to accurately verify patients insurance information.
- Completes insurance pre-certification and documents appropriately in EPIC when necessary.
- Maintains the knowledge and skills to complete accurate insurance authorizations for initial evaluations and/or follow-up visits as required for third party insurance carriers.
- Acts as a liaison between patient and provider to ensure specialty referrals reach the correct specialty trained clinical staff member. Communicates with families patients and ancillary services with professional courtesy and accuracy.
- Types meeting minutes and creates forms as requested.
- Works as part of the office team to ensure maintenance of patient records.
- Performs other related clerical duties as assigned.
Clinical Operations Support
- Ensures patients receive appropriate informational paperwork as requested by the provider. Ensures patients are given appropriate questionnaires and/or other paperwork as directed by provider.
- Ensures smooth patient flow by notifying the appropriate care provider of patient arrival through arriving the patient in the scheduling system in a timely manner.
- Assists in the orientation of new staff.
- Attends mandatory and continuing education classes as appropriate.
- Attends office staff meetings.
System Support and Maintenance
- Performs ordering of clinical and clerical supplies through the appropriate electronic systems.
- Initiates work order requests for issues relating to facility maintenance.
- Initiates requests for Information System issues through the DHSM system.
- Trouble shoots computer and telephone problems.
- Will maintain the ability and skills to occasionally cross-cover office support in alternate clinical locations as needed for planned and/or unplanned staff time off.
- Assists with maintaining planned clinical equipment cleaning and mandated temperature check logs.
Professional Development
- Completes NLH orientation programs to include orientation checklist competency skill checklists and mandatory education/certification programs. Submits documentation to HR for permanent file.
- Completes EPIC Training.
- Enhances professional growth through participation in educational programs and workshops.
- Maintains professional competence through mandatory licensure and certification programs.
- Serves on project teams/task forces as requested.
Qualifications
- High School diploma or equivalent
- One year experience as a receptionist preferably in a medical office setting
Required Licensure/Certifications
REQUIRED CERTIFICATIONS:
(BLS) Basic Life Support within 30 days
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
Dartmouth Hitchcock Medical Center and Dartmouth Hitchcock Clinics are a member of Dartmouth Health, providing healthcare services to patients across northern New England.
