Property Control Specialist

Maricopa Unified School District #20

Human Resources

44150 West Maricopa/Casa Grande Highway

Maricopa Arizona 85138

520.568.5100 - main number

520.568.5151 - fax number

POSITION DESCRIPTION: Property Control Specialist

CLASSIFICATION:Non-Exempt

TERMS OF EMPLOYMENT:12-month Full Time

SALARY: Approved Classifed Compensation Plan (Education and Experience)

REPORTS TO: Director of Finance

General Statement of Responsibilities: Collects classifies and formats data or information. Provides information guidance and instruction. Responsible for achieving moderate economies and/or preventing moderate losses through the management or handling of property materials or supplies of high value or moderate amounts of money. Reads routine sentences or instructions; writes routine sentences and completes routine work forms; speaks routine sentences using standard grammar.

Principal Duties:

• Maintain a thorough understanding of property control policy and procedures to provide definitive guidance in this area.
• Administer the asset management program for the district including the property control/inventory function according to policy.
• Act as system administrator for the property control database and serve as a technical expert for staff questions.
• Act as a liaison for all school and business staff as well as members of the public regarding property control (purchases sales donations recycling etc.).
• Maintain an inventory of all capital and non-capital property at all locations throughout the district.
• Reconcile monthly capital acquisitions.
• Ensure that items are issued a BPI number and tagged monthly.
• Maintain the property control database for data accuracy.
• Enter additions transfers adjustments or disposal of equipment requests.
• Make recommendations for the removal of assets based on age condition etc.
• Coordinate the removal of assets via sale donations to non-profits recycling or disposal.
• Oversee the annual inventory of capital and non-capital property.
• Work with MVD for license plates.
• Work with auditors on fixed assets for the district.
• Deliver and pick up warrants and vouchers to and from the district to the county.
• Attend training for their areas.
• Reconcile cash.
• Take cash to the bank.
• Pick up cash from sites.
• Assist with Student Activities
• Perform other duties as assigned.

KNOWLEDGE AND SKILLS REQUIRED:

• Knowledge of general safety rules and techniques.
• Knowledge of district rules of conduct.
• Skill in performing
• Skill in assisting
• Skill in communicating orally and in writing.
• Skill in establishing and maintaining effective working relationships with others.

PHYSICAL REQUIREMENTS: Able to perform the following physical requirements of the position with or without reasonable accommodation. Perform physical requirements which may include:

• Moderate degree of physical stamina
• Ability to stand walk and bend frequently and occasional lifting up to 50 lbs.
• Ability to use computer telephone and other office equipment for extended periods of time
• Ability to make frequent trips from desk to counter files and other locations in the district office

Alternatives to the above requirements as the School Board or the Administration may deem appropriate and acceptable.

MINIMUM QUALIFICATIONS: Required: High School Diploma or equivalent 18 years of age or older. School business or school-related experience - Preferred.

REQUIRED LICENSE/CERTIFICATION: Valid Drivers License and Valid Arizona DPS IVP Fingerprint Clearance Card.

AN EQUAL OPPORTUNITY EMPLOYER
The Maricopa Unified School District does not discriminate on the basis of race color religion
national origin sex disability age or sexual orientation in admission and access to its
programs services activities or in any aspect of their operations and provides equal access to
Scouting Americaand other designated youth groups. The Maricopa Unified School District also
does not discriminate in its hiring or employment practices. The following employees have been designated to handle inquiries regarding the nondiscrimination policies:

Title IX Coordinator
Assistant Superintendent of Human Resources:
Address: 44150 W. Maricopa/Casa Grande Highway Maricopa AZ 85138
Telephone Number:
Email:

Section 504/ADA Coordinator
Director of Exceptional Student Services
Address: 44150 W. Maricopa/Casa Grande Highway Maricopa AZ 85138
Telephone Number:

Required Experience:

IC