Administrative Coordinator 1- Deans Office (Knoxville)

Knoxville, TN - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Description

Market Range: 08

Hiring Salary: $21.69/Hourly

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Coordinator 1 provides administrative support to executive level positions by preparing reports handling information requests and operations of the Knoxville Deans office.

Responsibilities

Maintains the appointment schedule by planning and scheduling meetings conferences and teleconferences.
Read research and routes correspondence; drafts letters and documents; collects and analyzes information; initiates telecommunications.
Prepares reports by collecting and analyzing information.
Reconciles ledger for the Deans office and provides information to departmental administrative staff to reconcile department ledger.
Manages the travel process for executive level positions.
Manages the Graduate School of Medicine (GSM) third floor facility operations coordinating maintenance and service requests.
Documents all monthly meetings with the Department Chairs to include minutes and actions thereof.
Produces information by transcribing formatting inputting editing retrieving copying and transmitting text data and graphs as requested by the Dean and Assistant Dean.
Serves as main point of contact for guests service providers deliveries general inquiries for the GSM third floor
Performs other duties as assigned.

Qualifications

EDUCATION:High School Diploma or GED.(TRANSCRIPT REQUIRED)

EXPERIENCE: Five (5) years of office experience; OR Associates Degree and three (3) years of office experience; ORa combination of related college coursework and work experience equal to five (5) years.

KNOWLEDGE SKILLS AND ABILITIES:

Ability to work with all levels of the organization.
Knowledge of Word and Excel.
Exemplary planning and time management skills.
Ability to multitask and prioritize daily workload.
High level of verbal and written communication skills.

WORK SCHEDULE:This position may occasionally be required to work evenings.

Required Experience:

DescriptionMarket Range: 08Hiring Salary: $21.69/HourlyJOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Coordinator 1 provides administrative support to executive level positions by preparing reports handling information requests and operations of the Knoxville Deans office.ResponsibilitiesMa...