Talent Acquisition Coordinator

Talent Acquisition Coordinator

Location: Orlando FL
Job Type:Contract W2
Schedule: Standard Full-Time (40 hrs/week) Monday-Friday onsite for the first 90 days then evaluated for hybrid (one remote day per week)
Expected Duration: 1 year

Position Summary

This role provides administrative and operational support to the Human Resources (HR) and Talent Acquisition functions. The Talent Acquisition Coordinator works in a team-oriented environment and supports recruitment onboarding compliance and reporting processes.

Key Responsibilities

• Provide diverse administrative support to the designated HR area

• Coordinate HR-related activities and events for designated departments

• Assist assigned departments with HR programs and procedures

• Ensure documentation is received and distributed in compliance with HR policies and record-keeping guidelines

• Recommend process improvements for HR operations

• Partner with Talent Acquisition Specialists and Diversity Specialists to coordinate recruiting events and interview schedules (in-person and phone)

• Input and maintain Talent Acquisition files and documentation

• Maintain and update Talent Acquisition forms (conflict of interest offer letters etc.)

• Schedule and monitor assessments new hire physicals and drug screens

• Ensure all new hire paperwork and checklists are completed and accurate before start date

• Review and scan all selection-related paperwork

• Assign employee ID and create onboarding requests in the system

• Enter new hires and generate documentation for supervisors

• Conduct new hire orientation welcome employees collect and process new hire paperwork

• Collect I-9 documents and perform E-Verify for new hires; follow up as needed

• Process Florida New Hire Reporting

• Assist in preparation of departmental reports and presentations

• Monitor the HR / Talent Acquisition mailbox

• Take meeting notes and minutes

• Handle basic inquiries from internal and external applicants

• Perform other duties as assigned

Required Knowledge Skills & Abilities

• General office administration and management principles

• Knowledge of HR functions and programs including:

  • Applicant Tracking Systems (ATS)

  • Learning Management Systems (LMS)

  • Performance Management systems

• Understanding of public records requirements

• Knowledge of related industry organizational and departmental policies procedures legal guidelines ordinances and laws

• Strong organizational skills

• Ability to work in a fast-changing environment and manage multiple priorities

• Strong written and verbal communication skills

• Accurate note-taking and meeting documentation

• Ability to perform basic arithmetic (whole numbers fractions decimals ratios percentages)

• Proficiency in Microsoft Office (Excel PowerPoint Word Outlook)

• Ability to use standard office equipment (telephone computer copier etc.)

Experience

• Experience using HR systems (ATS LMS Performance Management) - highly desired

• Experience in designated HR support area - preferred

Education

• High school diploma or GED - required

• Minimum 3 years of administrative support experience

• Associate degree - preferred

• HR and/or public sector experience - preferred

• Florida Notary - preferred

Additional Information

• Prolonged sitting and computer use

• Frequent typing and speaking

• Occasional lifting (up to 20 lbs)

• Schedule: Monday-Friday onsite for the first 90 days then evaluated for hybrid (one remote day per week)

Required Skills:

Applicant Tracking SystemsHR AdministrationInterviewingOnboardingExcelHR OperationsI-9 Compliance