Director of Business and Finance

Position OverviewThe Director of Business and Finance reports directly to the Superintendent of Schools and is a key member of the districts leadership team. This role is responsible for the effective implementation supervision and strategic direction of all financial and business operations non-instructional support functions and long-range facilities of ResponsibilityI. Fiscal Leadership & Strategic PlanningBudget Development: Plans executes and monitors the annual operating and capital budgets; assists the Superintendent in providing and presenting information to the School Committee and Town & Formatting: Provides general supervision for budget development by collecting collating and formatting all requests from principals directors and department Controls: Organizes and maintains effective budgetary control procedures guaranteeing a balance in all categories between allotments and actual -Range Projections: Prepares multi-year financial projections addressing strategic efforts including enrollment changes system-wide goals and Analysis: Continually analyzes cost patterns and trends; reports regularly to the School Committee on the status of all budgetary Systems: Institutes and maintains effective management procedures and accounting systems to ensure sound fiscal control and proper recording of receipts/expenditures per Commonwealth Management: Maintains financial controls for all revenue including grants (Special Education and general) capital and revolving accounts; investigates and processes applications for educational/construction grants from federal state and private Education Finance: Works closely with the Director of Student Services on the special education budget including grants expenditures and out-of-district . Reporting Audits & Legal ComplianceStatutory Reporting: Collects collates and submits mandated state and federal reports including the October School System Summary Report and the End-of-the-Year Oversight: Provides information during annual financial audits and performs all recommended Application: Understands communicates and applies statutes from the State Department of Education the Commonwealth or the Town of Milton through cooperation with Town : Prepares statistical and narrative reports including financial statements for the Superintendent School Committee and Development: Participates in system-wide policy development and supports the Superintendent with special projects and . Procurement & Contract ManagementChief Procurement Officer: Serves as the School Committees Chief Procurement Officer; develops and administers compliant procurement systems for supplies services and & Awards: In conjunction with the Town CPO prepares all necessary bid documents specifications and legal notices; conducts bid openings and recommends awards based on adherence to Oversight: Oversees the School Committees approval of payroll and accounts payable batches/ & Supply Management: Manages contracts with all outside vendors; purchases items necessary for operations and maintains a current efficient inventory . Operations & Staff SupervisionPersonnel Management and Business Office Leadership: Supervises and manages Business Office staff Community School Director Food Service Director and oversees Custodial staff by working closely with the Director of Consolidated Facilities; ensures appropriate training for Process: Advertises vacancies reviews applications and recommends qualified candidates to principals and the Initiatives: In conjunction with Directors plans and oversees pre-service and in-service activities for custodial and food service staff. Labor Relations: Serves as a key member of contractual negotiating teams providing financial data and forecasting for fiscal Oversight: Provides program oversight to the Director of Consolidated Facilities (facilities/maintenance of all physical plant facilities) and the Director of Food Services (compliance with federal/state/local laws).V. Transportation SystemsSystem Design: Assumes responsibility for a workable transportation system for the daily instructional program and extracurricular Prep: Prepares specifications for all contracts pertaining to Logistics: Defines and directs the development of bus routes and assignments for all eligible Needs Access: In conjunction with the Director of Student Services. Monitors the budget for special education transportation by meeting with the Director of Student Services and the Superintendent on a regular & Liaison: Recommends transportation rules and regulations; acts as direct liaison with parents/citizens on complaints; arranges safety standard meetings for : Completes all reports for insurance and other purposes pertaining to school . Building Programs & Capital ProjectsConstruction Management: Works in conjunction with building committees architects and contractors to expedite the construction equipping and completion of & Financial Certification: Assists the Town Accountant in filing notices votes contracts invoices and financial certification papers required for state reimbursement (MSBA).Capital Coordination: Coordinates all capital expenditure projects and facilities for summer school and adult . Pupil Accounting & District AdministrationCensus & Projections: Develops and supervises the annual School Census; provides student population Decision Making: In the absence of the Superintendent makes decisions on emergency school closings and contacts appropriate agencies regarding storms or Knowledge & SkillsTechnical Expertise: Knowledge of public educational institutional demands personnel administration and state/federal laws pertaining to schools and : Strong interpersonal skills; ability to explain complex information clearly to stakeholders including Milton School Committee Select Board members Finance Committees and the : Demonstrated high standards of ethics honesty integrity and superior communication skills.

Required Experience:

Director