Administrative Assistant (Administrative exp req)

Administrative Assistant (Administrative exp req)
Location: Buffalo NY
Salary: $60000 - $65000 Benefits
Benefits: Medical Dental Vision 401(k) w/ contribution PTO Student Loan Assistance Free Parking
Job Type: Full-Time
Typical Hours: Monday Friday 9:00 AM 6:00 PM
Start Date: ASAP
Sponsorship is not available

Administrative Assistant (Administrative exp req) Description

Our client in the legal services industry is seeking an Administrative Assistant to join their team in the Buffalo/Williamsville area. Youll be the dedicated right hand to a senior leader in the firm owning calendars inbox triage meeting prep notes and follow-upsso priorities stay on track and cases move forward. Youll review reports track caseloads and keep files and data current across systems. To succeed in this role you must be highly organized detail-oriented and comfortable juggling multiple priorities in a dynamic office setting where no two days look the same. Ideal candidates are forward-thinking self-starters who take initiative anticipate needs and thrive in roles where accuracy follow-through and professionalism are critical. This opportunity is especially exciting for someone who enjoys being the backbone of an organization values meaningful work that helps people achieve important life goals and wants to grow within a supportive culture-first firm known for its positive reputation and strong community presence.

Administrative Assistant (Administrative exp req) Responsibilities

Manage the attorney partners calendars schedules tasks meetings and reminders
Monitor and prioritize email inboxes to ensure timely follow-ups and responses
Coordinate meetings and attend consultations to take detailed notes and track action items
Prepare draft and organize correspondence and documents using firm templates
Update and maintain internal case lists logs and client records within firm systems
Review and double-check billing information for accuracy and completeness
Track deadlines case milestones and reporting data to support workload management
Provide general administrative support including filing scanning and mail coordination

Administrative Assistant (Administrative exp req) Qualifications

2 years of office admin or administrative support experience required
Experience managing calendars scheduling and professional correspondence required
MS Office Proficiency (especially Excel) required