Legal Office Assistant, Medicaid Fraud & Abuse Division, Olympia

Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the recruitment team at. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1- or.

Position and Salary
The Attorney Generals Office is recruiting for a permanent full time Legal Office Assistant in the Medicaid Fraud & Abuse Division. This position is located in Olympia Washington and is represented by the Washington Federation of State Employees (WFSE).

Salary range 40: $42972 - $57252
The base pay offered will take into account internal equity and may vary depending on the preferred candidates job-related knowledge skills and experience.

The following stipends may apply based on position requirements:

• Incumbents assigned to our Seattle office location receive an additional 5% King County Location Pay stipend.
• Incumbents assigned to a position designated as requiring dual language skills will receive a 5% Dual Language Requirement Pay stipend.

The AGO provides a workplace that is understanding of work-life balance and promotes advancement by offering a wide variety of professional development and growth opportunities.

Excellent benefits:

Washington State offers one of the most competitive benefits packages in the nation including Medical/Dental/Vision for employees & dependent(s); Vacation Sick and Other Leave; 11 Paid Holidays per year; Public Employees Retirement System (PERS) plans; and Life Insurance. Beyond these traditional benefits we offer Dependent Care Assistance Flexible Spending Accounts Public Service Loan Forgiveness Tuition Waiver Deferred Compensation Employee Recognition Leave and more. With the goal of employee health and wellness we also offer:

• Flexible schedules and part-time/hybrid telework options;
• A Wellness Program an Infants in the Workplace Program and the Employee Assistance Program which provides counseling webinar and other cost-free support resources;
• Numerous employee-driven affinity groups to foster community and connection including Bereavement Elder Care Parenting POC LGBTQ Veterans and more. The AGO is a place to belong and make a difference!

About the Medicaid Fraud & Abuse Division

The work of the Offices Medicaid Fraud & Abuse Division (MFAD) focuses on both criminal and civil law enforcement. The 75% federally funded MFADs mission is combating provider fraud abuse and neglect in residential facilities and cases involving Medicaid recipients in non-institutional settings. MFADs headquarters is in Olympia Washington with team members also located at the AGOs Spokane and Seattle offices. The Division has 66 FTEs including attorneys auditors special agents data analysts clinical health investigators and professional support staff.

MFAD protects not only the $22.9 billion annual Medicaid program but also some of Washingtons most vulnerable residents often elderly individuals in residential facilities or persons harmed by a Medicaid provider. Many of our cases involve novel legal issues placing MFAD at the forefront of innovative legal approaches. Cases range from abuse and neglect in nursing homes to large-scale civil and criminal fraud including national whistleblower actions. Our staff is a professional experienced and collaborative team and MFAD is unique in that each case is handled by an attorney special agent and data analyst with support from Legal Office Assistants and other professional staff. This combination of people and structure creates a dynamic and supportive team environment where support staff play a vital role in the Divisions success.

Duties and Essential Functions of a Legal Office Assistant

The Legal Office Assistant provides administrative and legal support to the division and works closely with the Grant and Operations Manager (GOM) the existing Legal Office Assistant and the Administrative Assistant to ensure efficient and effective daily operations. Responsibilities include but are not limited to:

• Managing office inventory by monitoring supply levels restocking materials and maintaining an organized supply room.
• Answers screens and routes incoming telephone calls; assists with copiers printers and other office equipment; and coordinates maintenance or troubleshoots minor technical issues as needed.
• General administrative tasks including photocopying scanning document preparation and maintaining internal contact lists directories and other organizational resources.
• Assists with travel and expense-related processes including making travel arrangements such as reserving flights lodging and rental cars and supporting travel reimbursements vendor payments and expense processing.
• Maintains accurate electronic and hard copy records of receipts invoices training logs and other office and fiscal documents in accordance with AGO and OFM guidelines and assists with records management and archiving of case files to ensure proper retention and disposition practices.
• Supports vehicle records mileage logs maintenance schedules and the Critical Events Calendar participates in recurring reporting tasks and office projects and performs other related duties as assigned to support the overall efficiency and effectiveness of the division.
• Legal support duties include filing documents with courts obtaining attorney signatures processing incoming mail and email and delivering documents or checks to courts fiscal offices or other agencies.
• Supports case management by opening and closing cases saving and organizing documents creating and maintaining electronic and physical folder structures and verifying case information in the case management system (CMS).
• Organizes and maintains legal documents evidence and exhibits to ensure accuracy accessibility and compliance with established procedures and deadlines.

Qualifications

Option 1: High School diploma or equivalent and two years of clerical experience including a minimum of six months of experience in a legal office environment.

Option 2: One year of legal office experience.

Option 3: A combination of two years of college education and/or relevant experience.

Option 4: A two-year degree in Legal Secretary Studies Paralegal studies or related field of study.

Conditions of Employment

A background check consisting of employment history professional references and educational verification (e.g. degree license or official transcript) may be conducted. Prior to any offer the applicant selected will be required to submit to and pass a fingerprint-based criminal background check conducted by the Washington State Patrol Criminal Records Division. The incumbent will submit to additional background checks as a condition of employment every five (5) years thereafter.

About the Washington State Office of the Attorney General
The Attorney Generals Office (AGO) touches the lives of every resident in this state. We serve more than 230 state agencies boards commissions colleges and universities as well as the Legislature and the Governor. The Office is comprised of nearly 700 attorneys and 800 professional staff all working together to deliver the highest quality professional legal services to Washington state officials agencies and entities. This includes:

• Economic justice and consumer protections (safeguarding consumers protecting youth seniors and other vulnerable populations)
• Social justice and civil rights (addressing discrimination environmental protection and veteran and military resources)
• Criminal justice and public safety (investigative and prosecutorial support financial crimes)
• And much more!

Our agency also has national reach representing the State of Washington before the Supreme Court the Court of Appeals and trial courts in all cases that involve the states interest. If you want to make a difference we may be the perfect fit for you! Learn more about the AGOhere.

Commitment to Diversity
Diversity is critical to the success of the mission of the AGO. This means recognizing respecting and appreciating all cultures and backgrounds-- and fostering the inclusion of differences between people. Appreciating valuing and implementing principles of diversity permits AGO employees to achieve their fullest potential in an inclusive respectful environment.

One recent measure of the AGOs commitment to diversity can be found in its nomination for Rainbow Alliance and Inclusion NetworksOutstanding Agency Award in 2019. Our commitment to employee wellness is reflected in earning the 2024 Zo8 Washington Wellness Award.

Application Instructions

In addition to completing the online application applicants must attach the following documents to their profile in order to be considered for this position:

• A letter of interest describing your specific qualifications for the position;
• A current resume detailing experience and education.

Read the Following Information Completely:

• Carefully review your application for accuracy spelling and grammar before submitting.
• You may not reapply to this posting for 30 days.
• The initial screening of applications will be solely based on the contents and completeness of the work experience and education sections of your application in completeness of the application material submitted and responses to the supplemental questionnaire.
• A resume will not substitute for completing the work experience section of the application.
• All information may be verified and documentation may be required.
• The Washington State Office of the Attorney General does not use the E-Verify system; therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information please visit .

Equal Employment Opportunity and Accommodations Requests

Honoring diversity equity and inclusion means that as an agency and as individuals we are committed to ensuring that all employees and volunteers enjoy a respectful safe and supportive working environment. Only by fostering the inclusion of people from all backgrounds cultures and attributes can AGO employees and volunteers achieve their fullest potential and best advance the goals and mission of the AGO.

The AGO is an equal opportunity employer and does not discriminate on the basis of race creed color national origin sex marital status sexual orientation/gender identity age disability honorably discharged veteran or military status retaliation or the use of a trained dog guide or service animal by a person with a disability. Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the recruitment team at. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1- or .

For questions regarding this recruitment or assistance with the application process please contact the recruitment team at.

If you are having technical difficulties creating accessing or completing your application please call NEOGOV toll-free at 1- or .