Office Coordinator
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Job Location:
Dallas, IA - USA
Monthly Salary:
$ 60000 - 80000
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
We are always seeking talented motivated growth-minded and creative individuals. Our firm is committed to providing employee support and advancement while embracing inclusion and innovation as keys to a stronger future.
We invite you to explore the position below and to submit your application to join our team!
The Office Coordinator provides professional and administrative support for assigned office and is responsible for ensuring the smooth operation on a day-to-day basis. The Office Coordinator will work closely with the Regional Office Administrator (ROA) and other identified individuals and/or teams on office operations including facilities mail services hospitality reception security records IT hardware and administrative support.
Essential Duties and Responsibilities:
As assigned and based on office location welcome visitors in person or on the telephone and answer incoming calls direct callers to appropriate personnel greet visitors and notify personnel of arrival of visitors.
As assigned and based on office location serve as first point of contact with the conference services and hospitality team for employees and all visitors.
Understand and follow established office and security procedures for receiving visitors packages and Service of Process documents.
Provide conference services support and cross train in all conference services areas.
Assist with planning and execution (e.g. catering coordination and event setup) of internal office events including receptions staff appreciation Week of Service social events and on-site client meetings and events.
Coordinate with Office Services Records and IT staff to ensure appropriate completion of tasks needing onsite assistance.
As assigned and based on office location provide support with office services including mail copying scanning binders office locations where Epiq staff are not present.
Assist with space allocation for visiting attorneys and meetings and provide local office information to visitors.
Process office invoices expense reports and check requests in Chrome River
Assist with office-specific aspects of new hire onboarding including greeting new hires obtaining access badges assuring parking arrangements and reviewing local office information.
Knowledge Skills and Abilities:
Ability to adapt in a fast-paced constantly changing environment.
Excellent interpersonal skills and ability to work effectively with all levels of personnel both internally and externally.
Strong knowledge of Microsoft Office Suite conference room booking software EMS and Chrome River.
Superior customer service skills and problem-solving ability.
Ability to multi-task meet deadlines and shift priorities quickly.
Ability to work independently and in a team setting.
Education and/or Experience:
Associate degree in business; or equivalent combination of training education and experience.
Minimum of two (2) years of experience in office operations or related field.
The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.
This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.
This position description does not constitute a written or implied contract of employment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
By applying for this position you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices or you are a resident of California the United Kingdom or the European Union and wish to exercise your privacy rights please contact us at .
Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions which include hiring promotion transfer demotion evaluation compensation and separation without regard to race color religion sex age sexual orientation gender identity or expression national origin pregnancy citizenship disability genetic information marital or armed forces status and any other classification as protected by law.
Compensation is dependent on several factors such as position location education training and/or experience.
Hiring Salary Range:
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
Troutman Pepper is a national law firm with 1,100+ attorneys strategically located in more than 20 U.S. cities. The firm's litigation, transactional, and regulatory practices advise a diverse client base, from startups to multinational enterprises. The firm provides sophisticated lega ... View more
