Executive Operations Manager

Position Summary
The Manager of Executive Office Operations provides comprehensive operational and analytical support to the CEO CFO and CHRO. This role acts as a central connective point across Human Resources Finance Legal Investor Relations and Corporate Operations. The Manager of Executive Office Operations manages critical executive workflows prepares board level materials oversees cross functional projects ensures accurate business reporting and handles a wide array of high confidentiality tasks requiring exceptional judgment precision and discretion.

The ideal candidate is a proactive operator who thrives in a fast paced environment can see around corners and ensures the executive team is consistently prepared informed and supported.

Key Responsibilities
Executive Support & Office Operations
Provide senior level executive support to the CEO CHRO and CFO.
Support scheduling complex calendar management and coordination of meetings and events.
Manage expense reporting travel coordination and booking accommodations for investor related and board related travel.
Partner with executive assistants across the organization to ensure alignment and smooth operations.
Assist with confidential and sensitive scheduling items such as executive search or discreet interview coordination.
Corporate Governance & Legal/Finance Administration
Oversee reconciliation and payment of benefit carrier bills and claims accounts.
Manage Director & Officer appointment updates and statutory filing requirements for legal entities.
Support treasury functions and intercompany loan documentation.
Maintain organizational charts and internal governance documentation.
Corporate Strategy Reporting & Analytics
Lead preparation of board decks quarterly executive packets and investor facing materials.
Build KPI dashboards and analytics for senior leadership review.
Support CSRD sustainability and corporate reporting initiatives.
Conduct SG&A cost analysis and identify opportunities for efficiency and cost optimization.
Perform detailed audit style cross checks and validations of documents and financials.
Assist with data gathering and strategic projects as assigned by executive leadership.
Communications Investor Support & External Relations
Prepare materials for investor calls and meetings with financial sponsors and other stakeholders.
Develop investor decks strategic presentations and executive communication materials.
Support outreach to customers for operational cash collection initiatives.
Manage EQUIPD HR channel communications.
Lead development of Global CEO town hall presentations.
Project & Program Leadership
Support Duravant Leadership Development Program Logistics cross functional coordination and operational projects.
Coordinate quarterly Duravant Leadership deck development.
Provide structured support for ongoing and emerging executive priorities.

Required Competencies & Qualifications
Executive Presence & Confidentiality
Handles sensitive information and discreet matters with professionalism and absolute confidentiality.
Demonstrates mature judgment while operating in high stakes executive environments.
Operational Excellence & Organization
Expert at managing competing priorities complex calendars and multi workstream coordination.
Consistently produces work that is accurate complete and ready for senior level review.
Strategic Thinking & Problem Solving
Connects dots across HR Finance Legal ESG and investor topics.
Anticipates needs proactively removes obstacles and proposes solutions.
Analytical & Reporting Skills
Proficient with financial analysis SG&A review KPI tracking and dashboard creation.
Applies strong attention to detail in reviewing documentation and financials.
Communication & Presentation Development
Exceptional ability to build executive ready presentations board decks and investor materials.
Clear written and verbal communication skills with crisp storytelling capability.
Project & Program Management
Drives cross functional projects end to end.
Skilled at gathering structuring and synthesizing data from multiple sources.
Qualifications
Bachelors degree or equivalent experience.
712 years in executive operations strategy finance HR operations or similar cross functional roles.
Advanced proficiency in Microsoft 365 Power BI dashboards and executive level PowerPoint.
Experience supporting C suite leaders boards or private equity stakeholders strongly preferred.
Strong financial literacy and governance awareness (treasury intercompany docs statutory filings etc.).
Proven ability to thrive in a fast moving high intensity environment.