CAPC Program Coordinator

Special Instructions to Applicants: Applicants should attach a resume and cover letter in PDF format to the Supporting Documents section of the application.

About Rice

Boasting a 300-acre tree-lined campus in Houston Texas Rice University is ranked among the nations top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system which supports students intellectually emotionally and culturally through social events intramural sports student plays lecture series courses and student government. Developing close-knit diverse college communities is a strong campus tradition which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rices culture. They come through in how we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name RICE which stands for Responsibility Integrity Community and Excellence.

Position Summary

The CAPC Program Coordinator provides administrative support for the Center for Academic & Professional Communication (CAPC) and the Fondren Fellows program. This position involves overseeing day-to-day operations coordinating departmental functions managing budgets and ensuring efficient program administration. The coordinator will collaborate with faculty administrators students and staff to facilitate the smooth functioning of the CAPC and enhance the effectiveness of its programs.

The ideal candidate is an organized and reliable program coordinator including early-career professionals with experience supporting academic or student-facing programs. They take initiative manage details carefully and communicate clearly while juggling multiple responsibilities with students staff and faculty. They are diligent about maintaining records coordinating logistics and supporting program operations and they bring good judgment a collaborative approach and a steady presence to their work.

Workplace Requirements

This position is exclusively on site necessitating all duties to be performed in person. Per Rice policy 440 work arrangements may be subject to change.

Hiring Range

This is a full-time benefits-eligible position. The proposed hiring rate is between $22.00 and $24.50 per hour depending on qualifications and experience. *Non-Exempt (hourly) positions underFLSA are eligible for overtime.

Minimum Requirements

• HS diploma or equivalent
• 2 years of related program experience or administrative experience with some experience coordinating events
  • In lieu of the experience requirement additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis.

Skills:

• Proven proficiency in Word Excel and PowerPoint and an overall comfort with technology such as programs for communication and instruction
• Knowledge of computers and the ability to move from program to program easily
• Very strong oral and written communication skills
• Must be able to deal professionally with students faculty and external contacts
• Excellent organizational and interpersonal skills
• Must be able to work with a minimum of supervision
• Must be self-motivated self-directed dependable and able to take initiative on activities

Preferences

• Associates degree
• Experience with Rice University faculty staff students and collaborative offices is desirable

Essential Functions

• Implements and administers day-to-day functions of the CAPC providing support to faculty administrators students and staff
• Coordinates three or more major departmental functions including the following: program administration curriculum support budget/finance human resources and communications/outreach
• Collects and compiles data creates reports and reviews documents; assists in formulating alternative solutions and/or recommendations
• Reviews policies and recommends changes as needed; assists in developing revising and implementing procedures
• Represents a program or function within the department or school
• Performs basic budgeting duties; monitors and approves expenditures
• May supervise staff tasks and assignments
• Performs all other duties as assigned

Additional Functions

• Monitors and tracks expenditures to ensure compliance
• Processes supply purchases stipend payments for outside consultants and expense reports for supplies business/entertainment and travel
• Coordinates with HCM to ensure timely processing and maintenance of personnel paperwork
• Administers scheduling processes for the peer tutor program; creates and contributes to reports related to the peer tutor program
• Greets CAPC visitors manages the front desk and monitors meeting spaces
• Manages advertising space planning attendance and evaluation of the CAPC workshop program
• Manages CAPC public-facing technology as well as online scheduling and registration management subscriptions
• Maintains the CAPC and Fondren Fellows websites
• Orders books for and manages the inventory of the CAPC library
• Provides support as needed to the PWC Administration and Finance Manager and the Fondren Fellows Director
• Communicates regularly with Fondren Fellows mentors and students and troubleshoots identified issues
• Helps administer and interpret regular assessments of the Fondren Fellows program
• Coordinates Fondren Fellows events
• Tracks Fondren Fellow hours

Rice University HR Benefits: Mission and Values:Mission and Values Rice University