Tech-Savvy Administrative Assistant at Online Christian University

The Administrative Assistant position reports to the Vice President of Academic Administration. The position is full-time and is a work-from-home position anywhere in the United States. Duties include:

• Academic Administration
  • Each Term Course Updates. Copies courses into our Canvas learning management system (LMS) each term. Manages the course update process Quiz Validation and managing minor updates on courses each term.
  • Course Feedback. Compiling student and faculty feedback on courses and working with Academic Team to compile action items for future revisions.
  • New Course Program & Faculty Updates to Populi Website & Catalog. Ensures that course program and faculty web pages Populi and catalog are accurate and up to date.
  • Faculty Administration. Project manage faculty administrative processes including: scheduling per-term surveys reporting and augmenting the Dean of Faculty and President as needed in supporting faculty.
  • Graduate Interviews. Interview program graduates both as a continuous improvement exercise and to identify success stories to promote.
• Data Administration & Reporting
  • Reporting. Supports the President to compile reports needed for accreditation and compliance including reports for IPEDS DEAC MO-DHEWD MO-ETPL state corporation filings and others.
  • Advisory Councils. In collaboration with the President project manages annual surveys and meetings with advisory councils as a continuous improvement exercise for academic programs.
  • KPIs & Outcomes. Compiles organizational Key Performance Indicators (KPIs) each term and each year to improve program and organizational effectiveness.
• General Administrative Support
  • Provide administrative support to all staff with technical tasks including updating web pages student and faculty records running reports updating courses etc.
  • Managing and updating databases of partners students and alumni
  • Assist in compiling email newsletters and other communications to students alumni and partners
  • Providing administrative support to the Financial Team and human resources administration as needed
  • Answer calls from students when the Director of Admissions is out of the office
  • Provide administrative support as needed.
• General
  • Attend regular staff meetings & supervision meetings including an annual in-person staff gathering.
  • Participate and lead staff chapel and prayer on Zoom.

This position is classified as a Ministerial role as it involves the distinct religious functions of:1) supporting the spiritual needs of students and 2) leading the staff in corporate worship and prayer.

Required:

• Individuals must have at least an accredited Bachelors degree or at least one year of previous administrative experience in a Christian nonprofit organization
• Have a demonstrated commitment to our Christian mission vision and values focused on serving those who are poor and addicted
• Individuals applying for this position should have very strong organizational skills and should be very detail-oriented.
• Very strong technical expertise is required (including extensive experience with Google Docs and Google Spreadsheets and Windows).
• U.S. citizen or lawful permanent resident alien with valid work authorization.

Desired:

• Prior experience editing in a Learning Management System (LMS)
• Strong technical skills including expertise in:
  • Spreadsheets: ability to design complex PivotTables
  • Reporting: ability to design complex boolean logic for reports
  • Data Analysis: ability to compile simplify and analyze complex data

Compensation

• $50000/year
• Free tuition in City Vision University (undergraduate or graduate)
• Health insurance (employers portion)
• Work from home (anywhere in the United States)

ADA Requirements: Physical Mental and Environmental Demands

1. Physical & Sensory Demands

• Stationary & Digital Work: Must remain stationary (75-90% of time) to operate a computer keyboard and mouse. Requires repetitive hand/finger motion for extensive data entry and navigating multiple software systems.
• Visual & Auditory: Requires close visual acuity to analyze financial data and detect minute errors in regulations. Must clearly communicate complex instructions via video conferencing and phone.

2. Mental & Cognitive Demands

• Data Analysis: Must analyze complex data with high accuracy under strict deadlines.
• Agility & Self-Regulation: Requires adaptability to fluctuating priorities in a fast-paced environment. Must self-manage time and focus effectively without direct supervision.

3. Emotional Demands

• Resilience & Empathy: On occasion will interact with at-risk populations in crisis. Must maintain professional composure and empathy while enforcing policies.

4. Work Environment

• Remote Compliance: 100% remote. Must provide a private quiet workspace free of distractions to ensure FERPA compliance.
• Tech Proficiency: Requires reliable internet and fluency in digital workflows (Zoom Google Workspace SIS CRM).

About City Vision University