2025-2026 Administrative Assistant III Parkview Elementary

JOB TITLE:Administrative Assistant III

SUMMARY OF POSITION/PURPOSE:
To assure the smooth and efficient operation of the school office so that office operations fully support the students educational program.

SUPERVISOR:
Site Administrators

SUPERVISES:
Office Assistants

EDUCATION REQUIRED/PREFERRED:
High School Diploma

EXPERIENCE REQUIRED:
None

EXPERIENCE PREFERRED:
Two years administrative assistant experience

CERTIFICATE/LICENSE:
None

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

1. Runs daily attendance reports.
2. Prints individual student attendance reports.
3. Makes calls to parents regarding absenteeism.
4. Responsible for student daily check out or check in procedures.
5. Keeps all information current for STARS reporting.
6. Compiles data for the STARS reports.
7. Submits STARS attendance reports to the Central Office on a twenty-day basis.
8. Prints form letters to parents for 3 5 and 10 day absences.
9. Notifies parents by telephone when their student has exceeded the attendance policy and is in danger of being dropped.
10. Updates student information in their active files and on the computer.
11. Keeps updates and posts student active files.
12. Keeps Special Education student count current for the school.
13. Assist in the preparation of the end of the year report.
14. Keeps a file of all student activity absences.
15. Keeps records of all drop outs and withdrawals and reasons for their actions.
16. Compiles and submits the ethnicity report.
17. Keeps a file on each student with general information pertaining to that student (e.g. student schedule copies of failure notices report cards notes from parents doctors etc.).
18. Responsible for maintaining records of teacher substitutes.
19. Responsible for seeing that the substitute teacher signs in on time and is taken to the proper classroom.
20. Submits a 20-day substitute report on a monthly basis.
21. Files substitute reports in teacher files.
22. Maintains staff leave requests and compiles the leave report.
23. Maintains time sheet records and submit a monthly record to the Central Office for all non-certified employees.
24. Builds templates for reports that need to be generated on the school computer.
25. Assists with daily office tasks such as answering phones waiting on students and parents writing re-admits.
26. Type correspondence for principal.
27. Completes other tasks as assigned associated with the position

WORKING CONDITIONS AND PHYSICAL EFFORT:
Employees work:

Requirements While Performing Job:

Requirements for pushing lifting pulling or carrying obstacles of weight

Must be capable of working under unusual conditions such as:

Vision Demand and Capabilities Hearing Demands and Capabilities

This position will be paid according to the Administrative Assistant Salary Schedule: SKILLS & ABILITIES REQUIRED:
Receptionist skills including but not limited to answering the telephone; effective communication with parents students and school staff; basic computer skills

PREFERRED:
Proficiency with Microsoft Office Professional Suite

PRIMARY JOB LOCATION:
Parkview Elementary

TERMS OF EMPLOYMENT (LENGTH OF CONTRACT):
Board ApprovedCalendar plus extended days

EVALUATION PERFORMED BY:
Site Administration

Socorro Consolidated Schools provides all training required by OSHA to ensure employee safety.

*** CHOSEN APPLICANTMAYNEED TO RE-APPLY FOR PERMANENT POSITION AT THE END OF THE2025-2026ACADEMIC YEAR

Required Experience:

Junior IC