Hospitality and Events Coordinator
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Job Summary
Role Purpose:
The Hospitality & Events Coordinator will support the delivery of end-to-end guest management programmes at Formula 1 races. Working closely with the Hospitality & Events Manager the role will assist in the planning coordination and on-site execution of guest programmes ensuring a seamless and premium experience for partners and guests.
This role is highly operational and detail-focused supporting guest communications logistics supplier coordination and on-site hosting while developing strong experience in high-end hospitality and international event delivery.
Main Duties:
As a Hospitality & Events Coordinator you will be responsible for supporting the delivery of end-to-end guest management programmes for allocated races.
This includes but is not limited to:
Guest Programme Support
Coordination of guest programmes in line with partner objectives.
Assist with guest registration portals guest data collection and guest communications.
Prepare and maintain guest lists and personalised itineraries.
Act as a point of contact for guest queries in conjunction with the Hospitality & Events Manager.
Travel Accommodation & Logistics
Assist with accommodation coordination including rooming lists and guest lists.
Support transport bookings and logistics between airports hotels circuits and events.
Help manage logistics schedules to ensure smooth guest movements.
Events Dining & Gifting
Sourcing and booking of dining venues and event spaces.
Assist with planning and delivery of dinners and bespoke events.
Procurement packing freight and delivery of custom gifting.
Supplier Budget & Admin Support
Supplier coordination and day-to-day communications.
Assist with budget tracking and cost capture in line with Williams processes.
Raise purchase orders and invoice requests as instructed.
Track supplier invoices and payment status.
Support post-event cost reconciliation with finance.
On-Site Delivery
Attend selected races to support guest programme delivery.
Guest hosting and registration on site.
Assist with supplier coordination and logistics during the race weekend.
Help maintain high standards of presentation and service.
Key Accountabilities:
Support the successful delivery of guest programmes.
Maintain accurate guest data itineraries and documentation.
Deliver a high standard of organisation and attention to detail.
Provide professional and friendly support to partners and guests.
Work in line with Williams Values & Behaviours.
Ensure compliance with health and safety and internal processes.
Contribute ideas to improve guest experience delivery.
Qualifications and Experience Level:
Previous experience or strong interest in hospitality events or guest services.
Experience in an administrative or coordination role desirable.
Willingness and ability to travel throughout the Formula 1 season.
Second language advantageous but not essential.
This job description is not exhaustive and the job holder will be required to carry out from time to time tasks in addition to the above that will be both reasonable and within their capabilities.
Additional information
We fuel our team with a competitive benefits package including generous holidays vibrant staff events a subsidised onsite restaurant and a range of car schemes. Stay energised with 24/7 access to our gym and free fitness classes like outdoor boot camps Pilates and Yoga. With free parking and sprawling green spaces youve got the perfect space to recharge and refocus.
Join a fast-paced future-thinking team thats driving innovation and pushing past engineering boundaries.
Additional Information :
Atlassian Williams F1 Team is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Culinary Experience
- Restaurant Experience
- Food Service
- Hospitality Management
- Hotel Experience
- Hospitality Experience
- Management Experience
- Event Planning
- Employment & Labor Law
- Project Management Software
- Customer relationship management
- Restaurant Management
About Company
114 race victories in Formula 1, nine times Formula 1 Constructors Champion, seven times Formula 1 World Drivers Champions and the only team to have won in F1, 24h Le Mans and British Touring Cars. A proven track record that sets Williams Racing apart from the competition. Our unique ... View more
