System Implementation Specialist – InEight (Documents & Document Control)

InEight Documents Implementation & Configuration

• Lead end-to-end implementation of InEight Documents: environment setup permissions roles folders metadata and audit controls.
• Configure business rules and automated workflows for submittals RFIs transmittals review/approval cycles revisions and closeout packages.
• Design and maintain document numbering schemes revision strategies and naming conventions aligned to company standards and contracts.
• Build and optimize templates checklists and forms; manage document attributes and custom fields for traceability.
• Integrate distribution matrices review durations/SLAs and exception handling (overdue rework reissue).
• Enable robust searchability and classification through controlled taxonomies metadata tags and controlled vocabularies.

Data Migration & Integrations

• Lead data migration from legacy systems (e.g. network drives SharePoint other DMS/EDMS tools) including mapping cleansing deduplication and validation.
• Collaborate with stakeholders to configure integrations with ERP scheduling cost management and other tools
• Define and execute UAT and cutover plans; manage go/no-go readiness.

Stakeholder Enablement & Change Management

• Facilitate requirements workshops with Document Control Engineering Construction and PMO stakeholders.
• Develop training (live LMS and job aids) and deliver role-based enablement for admins document controllers reviewers and external partners.
• Champion adoption: conduct floorwalking office hours and postgolive support with measurable outcomes.
• Serve as liaison to InEight and vendor partners for escalations enhancements and roadmap alignment.

Reporting & Continuous Improvement

• Build dashboards and reports (cycle times overdue items review bottlenecks RFI/submittal throughput compliance).
• Monitor KPIs and drive continuous improvement to reduce turnaround times improve data quality and enhance user experience.
• Document lessons learned backlog of enhancements and maintain an iterative release plan.

Qualifications :

• 37 years in Document Control EDMS/DMS implementation or construction technology systems delivery.
• Hands-on experience implementing or administering InEight Documents.
• Strong understanding of document control processes: submittals RFIs transmittals redlines/as-builts drawing & spec management correspondence turnover/closeout.
• Proficiency in workflow design metadata/taxonomy permissions/security and change control.
• Demonstrated experience with data migration (mapping cleansing testing) and UAT leadership.
• Excellent facilitation training and stakeholder management skills; ability to bridge business and IT.
• Advanced skills in Excel/Power BI or equivalent for reporting and data validation.
• Strong written documentation skills (SOPs work instructions test scripts training guides).
• Background in Engineering Construction EPC/EPCM Owner/Developer or PM/CM environments is considered an asset. 
• Certifications: InEight Admin/Implementation (if available) PMP CM-BIM or related  is considered an asset.
• Exposure to Power Automate Power Apps or scripting for light automation is considered an asset. 

Additional Information :

Whats in it for you...

• 100% covered health and dental benefits for you and your dependents (including paramedical services)
• Health spending account to top up expenses not covered in the benefits program
• RRSP option with company matching
• Annual learning and development budget
• Access to a range of online learning tools and support for career development and growth
• Coverage of one professional membership or license fee per year if directly related to your role
• We believe in work-life balance so you can recharge and take care of what matters most with vacation flex and sick days 
• A flexible hybrid work approach that allows colleagues to find balance between their professional and personal lives
• Commitment to creating a diverse equitable and inclusive culture that promotes a sense of belonging

Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.  

Turner & Townsend does not accept any speculative or unsolicited CVs that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CVs will be treated as a direct application. 

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

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Remote Work :

No

Employment Type :

Full-time