Manager of Construction and Facilities Planning

MANAGER OF CONSTRUCTION AND FACILITIES PLANNING

CLOSING DATE FEBRUARY 11th AT 5:00 P.M.

2026 SALARY RANGE: $138465-$162113

GENERAL POSITION SUMMARY

The Manager of Construction and Facilities Planning coordinates and develops facility plans and construction initiatives ensuring alignment with organizational priorities budgetary constraints and long-term infrastructure needs. This position provides strategic management over long range infrastructure and facilities planning as well as management over new and ongoing projects including oversight of new construction renovations and major maintenance projects for the Districts fire stations training facilities and administrative offices. The Manager of Construction and Facilities Planning collaborates with internal stakeholders architects engineers contractors and vendors to ensure projects are completed on time within budget and in accordance with local state and Federal standards building codes and District requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES (The following statements are illustrative of the duties and responsibilities of the position and do not list every duty that may be required of the employee for this position. The District retains the right to change the duties and responsibilities of the position at any time without notice.)

Facility Planning and Budget Management

Leads the planning development and execution of SMFRs long-range facilities planning; provides support with budget forecasting; utilizes facility condition assessments to recommend improvements aligned with SMFR priorities and standards.

Leads the prioritization of facilities projects based on a variety of factors including district growth funding risk and other regulatory requirements.

Prepares executive level reports and recommendations regarding facility planning and construction projects; communicates project status to the Board of Directors and leadership; participates in public meetings and planning sessions.

Provides cost estimates for new construction renovations and other major facility investments to assist in long-term financial planning.

Develops manages and tracks project budgets; coordinates with the Internal Services Support Specialist to establish contract encumbrances in the financial system; monitors budget expenditures throughout the project ensuring accurate reflection of commitments and remaining balances; reviews vendor invoices for accuracy identifies discrepancies and coordinates corrections; reconciles expenditures against encumbrances ensuring financial records are accurate and up to date.

Works closely with finance personnel to ensure proper accounting for facilities and construction expenditures; facilitates and reviews contracts purchase agreements work estimates payment requests and change orders and routes to the appropriate party for processing according to the contract documents; ensures adherence to District policies.

Executes contract closeout confirming all invoices deliverables and documentation have been completed; updates financial system and maintains accurate records.

Project Management

Provides oversight and coordination for new construction renovations and major maintenance projects ensuring adherence to approved project scopes contract requirements timelines budgets NFPA standards applicable building codes and District policies.

Develops project scopes timelines and preliminary budgets; manages requests for proposals and/or contracted services; outlines specifications evaluates proposals and recommends awards; administers contracts for compliance with terms and conditions with design professionals and contractors; ensures alignment and adherence with District policies.

Coordinates collaborates and gathers input from SMFR personnel to ensure facilities meet the unique needs of SMFR operations.

Monitors project progress and risks; resolves issues impacting delivery; communicates concerns and issues to leadership as necessary.

Liaises with landowners brokers government agencies design professionals and developers for new land acquisition opportunities; reviews site related reports plats and zoning documents; coordinates necessary permits; interfaces with consultants and local governments regarding future projects.

Reviews architectural plans drawings and specifications; recommends approval of plans designs cost estimates environmental documents reports and studies for construction projects.

Performs site visits during construction; manages and coordinates with consultants ensures quality and completeness of projects monitors adherence to contract agreements to keep projects on time and within budget.

Coordinates project closeout activities including verification of substantial and final completion management of warranty documentation and corrective work authorization of final payments and confirmation of receipt of all required certificates of occupancy. Plans and manages employee relocation and operational transitions into or out of facilities undergoing construction or renovation.

Provides regular project updates to executive team board of directors employees and community stakeholders; acts as a department representative for construction related inquiries.

Attends and participates in professional meetings and conferences; stays abreast of new trends and innovations that may be applicable to SMFRs needs.

Performs other duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION EXPERIENCE LICENSES & CERTIFICATIONS (An equivalent combination of education training and experience that demonstrates the ability to perform the duties of the position is qualifying.)

Bachelors Degree in Construction Management Engineering Architecture Facilities Management or a closely related field is required.

Five (5) years of responsible experience in managing facilities planning construction and/or project management is required; public sector and fire related experience is highly desirable.

Must obtain CPR certification within one (1) year of hire.

NECESSARY KNOWLEDGE SKILLS AND ABILITIES

Knowledge of principles and practices of construction management building design and contract administration.

Familiarity with NFPA standards related to fire station design life safety systems and emergency facility requirements.

Ability to research and interpret applicable codes and standards related to facilities andconstruction.

Strong understanding of facility lifecycle management and facilities planning.

Experience managing general contractors and professional service companies.

Understanding of applicable local state and federal building codes and permitting processes.

Ability to read and interpret blueprints plans and technical specifications.

Strong organizational analytical and budget management skills.

Strong understanding of public sector contracting procurement rules and financial controls.

Proficiency with encumbrance accounting budget tracking and ability to utilize financial management software (D365).

Ability to communicate effectively both orally and in writing with a wide range of internal and external stakeholders including executive leadership and the Board of Directors.

Knowledge modern office practices procedures and a variety of software applications used in project and construction management.

Ability to manage and resolve conflicts with vendors and contractors through clear communication expectation setting and timely escalation.

Ability to establish and maintain effective working relationships with public officials community organizations the public and other SMFR employees.

Ability to work independently exercise sound judgment and manage multiple priorities under tight deadlines.

SUPERVISION RECEIVED

Works under the general direction of Deputy Chief Internal Services.

SUPERVISION EXERCISED

No direct supervision exercised. Provides technical direction coordination and guidance to project team members.

EQUIPMENT AND SYSTEMS

Requires frequent use of equipment including personal computers (including various

software packages databases and spreadsheet programs) SMFR automobiles calculators telephones facsimile machines copy machines printers and other general office equipment.

PHYSICAL DEMANDS

While performing the duties of this job the employee is regularly required to perform climbing balancing stooping kneeling crouching crawling reaching sitting standing walking pushing pulling lifting grasping feeling talking hearing seeing and repetitive motions exerting up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently and/or up to 10 pounds of force constantly to move objects.

Specific vision abilities required by this job include close and distance vision acuity and the ability to adjust his or her focus allowing a broad field of vision.

WORK ENVIRONMENT AND GENERAL INFORMATION

While performing the duties of this job the employee primarily works in a climate- controlled office environment. The job may require frequent travel to construction sites throughout the district which may involve exposure to a variety of environmental factors including extreme temperatures or conditions. Some work sites may have hazardous materials or processes present.

The noise level in the work environment is usually moderate.

BENEFITS

South Metro Fire Rescues compensation philosophy is built to attract and retain highly skilled motivated employees by offering more than just base pay; all regular full-time employees receive a comprehensive total compensation package that includes competitive wages generous leave employer-paid medical dental vision and life insurance premiums contributions to Retiree Health Savings and pension plans and coverage under Death & Disability addition SMFR fosters a positive work environment through its robust Fitness Wellness and Rehabilitation Program tuition reimbursement and other meaningful non-monetary benefits. Recognizing that the definition of an employer of choice varies by individual SMFR is committed to being a great place to work for all.

Required Experience:

Manager