Executive Assistant
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Job Summary
Overview
Executive Assistant
Westwood Professional Services Inc.
The Executive Assistant provides high-level strategic administrative support to members of the executive leadership team including the COO and other C-level executives. This role serves as a trusted partner to senior leadership enabling operational efficiency informed decision-making and seamless execution of executive priorities. The ideal candidate demonstrates exceptional professionalism discretion business acumen and the ability to anticipate executive needs in a dynamic fast-paced environment. This is an in-office position at our HQ in Plano.
Duties and Responsibilities
Provides comprehensive executive-level administrative support
Manages highly complex calendars meetings and executive travel arrangements
Acts as a strategic gatekeeper and liaison between executives senior leaders and external stakeholders
Prepares and edits executive communications presentations reports and briefing materials
Coordinates and schedules meetings prepares agendas presentation materials minutes and follow-up actions
Tracks executive priorities deadlines and deliverables to ensure alignment with organizational goals
Supports strategic initiatives special projects and confidential assignments
Handles highly sensitive and confidential information with absolute discretion
Anticipate executive needs and pro-activelyresolve scheduling communication and operational challenges
Partners closely with other executive assistants and senior leadership team members to ensure seamless coordination
Routinely monitors own work for accuracy and completeness to ensure quality.
Works quickly and efficiently to maintain production goals and to complete tasks on time.
Shows initiative problem-solving skills and reliability.
Able to multitask and switch direction of workflow quickly when required.
Required Skills
Proficient in current versions of Microsoft Office components particularly Word Excel and Outlook.
Working knowledge of other desktop publishing software such as Adobe Acrobat Photoshop and PowerPoint.
Able to clearly and professionally communicate both verbally and in writing.
Has advanced knowledge of general business document formatting and procedures.
Able to compose professional letters memos and other correspondence based on minimal information.
Experience with standard business equipment including multiline telephones photocopiers fax machines binding machines postage scales and meters etc.
Able to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals.
Proficient at typing at least 40 words per minute.
Ability to manage difficult situations provide exceptional customer service deal sensitively with confidential information and work with a high degree of professionalism and with a strong work ethic
Ability to make well-reasoned and timely decisions based on careful objective review and informed analysis of available considerations and factors.
Required Experience
Bachelors degree preferred or equivalent combination of education and experience
Minimum of 3 years of experience supporting C-suite or senior executives
Demonstrated ability to operate with a high level of independence and sound judgment
Exceptional organizational time management and problem-solving skills
Advanced proficiency in Microsoft Office Suite and collaboration tools
Outstanding written and verbal communication skills
Proven ability to maintain confidentiality and exercise discretion
Preferred Experience
Experience using VantagePointa plus but not required
Experience supporting a CEO or multiple C-level executives
Familiarity with project management and enterprise collaboration tools
Experience in a fast-paced highly complex organization
About Westwood Professional Services Inc. (Westwood)
At Westwood our purpose is to create a better world for people through our work. We transform the energy grid design resilient infrastructure and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation we stand at the forefront of our industry dedicated to understanding the unique needs of the markets we serve.
Our approach revolves around people. We are committed to building a culture that attracts retains and develops high performers. Our team values relationships innovation dedication initiative and growth. We believe fostering a collaborative One Team mentality yields superior outcomes
in everything we do.
We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients success driving to provide solutions that make a lasting difference. Safety sustainability and operational excellence are not just facets of our work; they are intrinsic to our identity guiding every decision we make.
We are deeply invested in the communities we serve. Through our projects and giving-back initiatives we enrich the lives of those we serve engage others within our industry and create a lasting impact on communities around the world. To us success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.
Join us in creating a better world.
In 2024 Zweig Group ranked Westwood nationally at #13 and #40 respectively on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood one national 1st place award for Marketing Excellence. Westwood was recently recognized as #83 in the ENR Top 500 Firms in 2024. The firm consistently ranks on the industrys top 25 lists and receives recognition for its involvement in award-winning projects nationwide.
Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training
Options
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
For nearly 50 years, Westwood Professional Services has been a leader in multi-disciplined land surveying & engineering services for residential & commercial
