Exports Coordinator
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Job Location:
Cape Town - South Africa
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Department:
Job Summary
Role Summary
This is a hands-on role focused primarily on international air freight coordination customs clearance and domestic rebate store dispatch. The successful candidate will act as an in-house freight forwarder working directly with airlines and customs to manage exports with limited involvement in sea freight.
This role reduces reliance on third-party logistics providers and plays a key part in streamlining the companys shipping processes and controlling transport costs.
This is a hands-on role focused primarily on international air freight coordination customs clearance and domestic rebate store dispatch. The successful candidate will act as an in-house freight forwarder working directly with airlines and customs to manage exports with limited involvement in sea freight.
This role reduces reliance on third-party logistics providers and plays a key part in streamlining the companys shipping processes and controlling transport costs.
Key Responsibilities
Air Freight & Export Coordination (Primary Focus)
Candidate Profile
Minimum Requirements:
Air Freight & Export Coordination (Primary Focus)
- Plan book and coordinate international air shipments directly with airlines and ground handling agents.
- Track all export air shipments from booking through to final delivery.
- Ensure documentation is prepared in accordance with airline and customs requirements:
- Air waybills (AWBs)
- Commercial invoices
- Packing lists
- Certificates of origin and any regulatory documentation
- Liaise with international clients on shipment statuses and ETAs.
- Occasionally assist with small-scale sea freight exports when needed.
- Prepare export documentation and liaise with freight agents as required.
- Handle customs entries and export declarations directly through SARS systems.
- Apply correct tariff codes and ensure proper calculation of duties and VAT (if applicable).
- Maintain compliance with South African customs regulations and international trade requirements.
- Resolve any customs holds or inspection issues efficiently.
- Work closely with the Accountant who oversees rebate store function and with the Sales Team.
- Manage daily operations: order receiving picking packing and courier dispatch.
- Liaise with domestic couriers for collections and deliveries.
- Track all outbound deliveries and returns; ensure timely client fulfilment.
- Maintain accurate stock movement records and dispatch logs.
- Track and log all freight costs raising red flags on cost anomalies.
- Identify opportunities to reduce logistics spend by internalising freight processes.
- Assist the Accountant with weekly reporting on dispatch volumes freight costs and delivery performance.
Candidate Profile
Minimum Requirements:
- Matric Logistics/Supply Chain or International Trade qualification
- 3 years in air freight forwarding export logistics or customs administration
- Experience dealing directly with airlines customs and SARS systems
- Strong knowledge of airfreight documentation and customs processes
- Familiar with Incoterms tariff codes and SARS customs systems
- Proficient in Excel and logistics/ERP platforms (e.g. Syspro SAP or similar)
- Organised detail-focused and process-driven
- Able to work independently but communicate closely with finance
Required Experience:
IC
Key Skills
- Document Controlling
- Jboss Seam
- Accounting
- Business Sales
- Logistics
About Company
West Coast Personnel, Recruitment Agency Cape Town. We find employers the right candidates to enhance theirs staff complement with rigorous employee vetting.
