Assistant Manager Administration
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Job Location:
Monthly Salary:
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
Working at Infobip means being part of something truly global. With 75 offices across six continents were not just building technology were shaping how more than 80% of the world connects and communicates.
As employees we take pride in contributing to the worlds largest and only full-stack cloud communication platform. But its not just what we do its how we do it: with curiosity passion and a whole lot of collaboration.
We operate with an AI-first mindset embedding intelligent tools into our daily workflows to work smarter and more efficiently. Every role here benefits from and contributes to this approach.
If youre looking for meaningful work and challenges that grow you in a culture where people show up with purpose this is your opportunity.
Lets build whats next together.
The Assistant Manager - Administration supports the Regional Senior Office Manager on the daily administrative and operational functions of our offices in India & Bangladesh including coordination of travel-related activities. This role assists the Regional Manager in managing office operations supervising & supporting the local admin team travel logistics and administrative processes to ensure efficiency and compliance with company policies. The ideal candidate is organized detail-oriented and capable of multitasking in a fast-paced environment.
Key Responsibilities
Office & Administrative Management
- Assist the Regional Office Manager with day-to-day office operations for India region
- Supervise and support administrative and clerical staff as needed
- Maintain office supplies inventory and vendor relationships
- Coordinate schedules meetings and office communications
- Prepare reports correspondence and documentation
- Manage filing systems (electronic and physical)
- Assist with onboarding new employees and training administrative staff
- Handle customer or client inquiries professionally
- Support basic accounting tasks such as invoicing expense tracking and payroll coordination
- Manage insurance related matters (i.e. claims queries & renewals)
- Ensure compliance with company policies and procedures
- Help implement and improve office procedures and workflows
- Support other departments (ie Marketing IT Revenue Legal etc.) as & when required
Travel & Logistics Management
- Coordinate and manage domestic and international travel arrangements for executives and staff
- Book flights accommodations ground transportation visa application and related travel services
- Ensure travel plans align with company policies and budget guidelines
- Prepare detailed travel itineraries and travel-related documentation
- Track and reconcile travel expenses and assist with expense reporting
- Serve as the primary point of contact for travel changes cancellations or emergencies
- Maintain relationships with travel vendors and negotiate rates when applicable
- Monitor travel schedules to ensure minimal disruption to business operations
Event Management
- Plan coordinate and manage company events such as meetings conferences training sessions town halls and corporate retreats
- Coordinate event logistics including venue selection catering audiovisual needs transportation and accommodations
- Manage event budgets contracts and vendor relationships
- Oversee event timelines and ensure successful execution from planning through post-event follow-up
- Coordinate internal communications and invitations related to company events
- Support virtual and hybrid event planning as needed
Qualifications & Skills
- High school diploma or equivalent (associate or bachelors degree preferred)
- 5 years of administrative or office management experience with at least another 3 years in Managerial position
- Strong knowledge of domestic and international travel planning and logistics
- Experience managing a corporate travel desk or high-volume travel coordination
- Ability to handle travel disruptions emergencies and time-sensitive changes calmly and efficiently
- Strong organizational and time-management skills
- Excellent English written and verbal communication skills
- Proficiency in Microsoft Office (Word Excel Outlook Forms) and calendar management tools
- Ability to multitask prioritize effectively and collaborate across departments
- Strong problem-solving and interpersonal skills
Work Environment
- Hybrid work position with occasional travel coordination outside standard business hours
- May require occasional overtime during busy periods
Diversity drives connection
Infobip is built on diverse backgrounds perspectives and talents. Were proud to be an equal-opportunity employer and are committed to fostering an inclusive workplace.
No matter your race gender age background or identity if you have the passion and skills to thrive theres a place for you here.
All qualified applicants will receive consideration for employment without regard to race color ancestry religion age sex sexual orientation gender gender identity national origin citizenship disability veteran status or any other part of ones identity.
Read more about our hiring process.
#LI-SK1Required Experience:
Manager
Key Skills
- Administrative Skills
- Time Management
- Account and Finance Skills
- Administration & Operation
- Customer Services
- Communication
- Analysis Skills
- Relationship Management
- Administration Support
- Administrative Services
- Client Services
- Team Player Spirit
- Problem Solving Skills
- Administration And Secretarial
- Office Management
About Company
Infobip is a global leader in omnichannel communication, helping brands to create meaningful relationships with their customers, at scale. Our communications platform is powering a broad range of solutions, messaging channels, and tools for advanced customer engagement, security, auth ... View more
