Terminal Administrative Assistant Salt Lake City, UT

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We are seeking a reliable and detail-oriented Terminal Admin Asst to support daily administrative and operational activities at our bulk storage terminal specializing in corn-based sweeteners and granulated sugar. This position combines inventory management rail coordination office support and compliance tasks to ensure smooth terminal operations accurate record-keeping and timely fulfillment of customer needs. The ideal candidate thrives in a hands-on environment maintains high accuracy and contributes to a safe efficient team.

Key Responsibilities
Maintain and reconcile monthly inventory of corn-based sweeteners in bulk storage tanks and granulated sugar ensuring accurate records and discrepancy resolution.
Prepare and distribute regular reports to Management Quality Assurance and Corporate Accounting teams.
Enter purchase requisitions and create purchase orders as needed or upon request for goods and services.
Monitor and track essential supplies required for terminal operations to proactively prevent shortages.
Answer landline phone calls and greet/respond to visitors at the door as needed.
Maintain various logs for security and compliance
Schedule miscellaneous services
Prepare and transmit/ship product samples monthly and water samples quarterly to designated labs or recipients.
Perform daily online rail switching ta for the terminal coordinating product receipt in railcars and movement of empty railcars out.
Process incoming and outgoing mail.
Generate weekly product orders for the terminal determining railcar requirements to fulfill customer orders.
Manage records in accordance with company storage guidelines; box label and organize documents for retention or archiving.
Actively participate in required safety trainings including CPR certification and annual refreshers.
Collect send in driver paperwork daily and maintain a simple spreadsheet to reconcile with the payroll team.

Additional Qualifications/Responsibilities
Required Qualifications
High school diploma or equivalent (associates degree in business supply chain or related field preferred).
13 years of experience in administrative support inventory management logistics terminal/warehouse operations or a similar role.
Strong attention to detail and accuracy in record-keeping and reconciliations.
Proficiency with basic office software (Microsoft Excel for spreadsheets Word email); ability to learn internal systems quickly.
Ability to perform physical tasks as needed including outdoor work in various weather conditions for rail switching and sample handling.
Valid drivers license and ability to pass background checks (if required for rail/terminal access).
Preferred Qualifications
Experience in food ingredients bulk storage (liquids/solids) rail operations or supply chain environments.
Familiarity with inventory reconciliation purchase requisitions or shipping/sample processes.
Basic knowledge of safety protocols in industrial/terminal settings.
Qualities Needed
Attention to detail Critical for accurate inventory reporting and compliance.
Self-starter Able to work independently with minimal supervision while prioritizing tasks.
Dependable Consistent reliability in daily responsibilities and deadlines.
Communication skills Clear verbal and written communication for phone visitors reports and team coordination.
Team player Collaborative attitude to support operations management and cross-functional groups.

ADM requires the successful completion of a background check.


Base pay offered may vary depending on multiple individualized factors including market location job-related knowledge skills and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours.

If hired employees will be in an at-will position and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time including for reasons related to individual performance Company or individual department/team performance and market factors.

The pay range for this position is expected to be between:

$34900.00 - $65500.00