Administrative Specialist, University of Tennessee Institute of Agriculture UTK
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Job Location:
Knoxville, TN - USA
Monthly Salary:
Not Disclosed
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
UTIAs Senior Vice-President and Senior Vice Chancellor is seeking a welcoming and reliable administrative specialist to join the central UTIA office team. The individual in this role is an important ambassador for UTIA; a helpful guide in a busy office; and a provider of essential administrative support. The ideal candidate is a master multi-tasker with a helpful can-do attitude who enjoys ensuring a seamless and positive experience for faculty staff students and visitors that include Agricultural industry leaders public officials and university leadership.
Responsibilities
Customer Service and administrative responsibilities
The nature and physical arrangement of the office in addition to high customer service expectations of the UTIA SVP/ SVC requires extensive interaction and partnership with the Executive Assistant. Manages incoming foot traffic calls emails and other forms of communication on behalf of the office. This includes screening and prioritizing messages drafting responses and ensuring timely and accurate communication with internal and external parties. Consult with the Executive Assistant or the SVC/SVP on issues needing attention. May be involved in resolving administrative issues making recommendations and independently handling certain tasks or decisions on behalf of the office. Must maintain awareness of UTIAs statewide responsibilities and the various important parties communicating with the office. Will assist or provide advice on issues determined best not escalated to the attention of the SVC and SVP with discretion. Maintains internal relations by serving on various UTK and UTIA committees and participating in various administrative groups. Manages the maintenance of the SVC/SVP UT fleet vehicle. Also works with the SVP/SVC in social media strategy for the office.
Event Coordination:
Collaborates with parties across UTIA on coordination of UTIA events including but not limited to UTIA new employee welcome UTIA annual awards luncheon UTIA promotion and tenure reception UTIA executive retreat UTIA employee picnic Ag Day award reception Smith Center dinner retirement receptions SVC/SVP hosted events employee recognition programs across Tennessee and holiday events and cards. Maintains Excel database of attendees for various events. Oversees various tasks for the events sends invitation letters; compile responses; designs event programs; orders plaques and other necessary materials specific to each event; works with caterer on menu details; designs and prints name tags and place cards; works with other departments on specific needs for an event (i.e. Event Services Manager for event coordination room set-up and parkingMarketing & Communication for biographical sketches printed project materials and evite creations.
Honors and Awards Management
Independently solicits nominations and coordinates UTIA service awards distribution UTIA annual awards UTIA Horizon and Meritorious awards UT President and UTK Chancellor award nominations and the SVC/SVP High Five Award program communicating with executive leaders faculty and staff while monitoring deadlines.
Ad-Hoc Tasks Projects Problem Solving and Assignments
As needs arise assigned to communicate follow through and problem solve on issues projects or tasks assigned by the SVP/SVC. Requires responsiveness ability to juggle multiple competing priorities and the ability to manage conflicting deadlines. At times this area of responsibility requires exceptional sensitivity and the ability to handle information confidentially. Serves as administrative back up for SVC/SVP calendar coordination.
Administrative support of other leadership
Provide administrative support for UTIA Vice Chancellor of Faculty Affairs including full administrative support of UTIAs annual P&T cycle (SVC/ SVP also holds responsibility as UTIAs Head of Academic Affairs). Will also support UTIAs Director of Stakeholder Activity as required.
DASH Support
Completes data entry activities in DASH such as out of pocket expense reports accounts payable and other transactions as required.
Qualifications
Required Qualifications:
Education:
A high school diploma/GED or some college with specialized training.
Experience:
At least four years of work in an office environment.
Knowledge Skills & Abilities:
Ability to manage multiple tasks simultaneously.
Strong oral and written communication skills.
Interpersonal Skills.
Knowledge of MS Office and related products.
Excellent professional customer service skills.
Preferred Qualifications:
Education:
A bachelors degree
Experience:
Four or more years of office experience working for a senior organizational leader.
Knowledge Skills & Abilities:
Knowledge of University Policies and Procedures as well as UTIA Procedures.
Knowledge of UTIA units and departments.
Knowledge of DASH.
Work Location:
- Onsite at UTs Morgan Hall (this is not a remote or hybrid eligible position).
Compensation and Benefits:
UT market range: MR06 (non-exempt)
Find more information on the UT Market Range structurehere
- Find more information on UT Benefitshere
Application Instructions:
To express interest please submit an application with the noted attachments below. To be assured of full consideration completed applications with all requested materials should be submitted on or before January 27 2026.
Resume
Cover Letter
List of 3 Professional References
About University of Tennessee Institute of Agriculture (UTIA):
At UTIA were not just solving problems were transforming lives. Through teaching discovery and service we provide Real. Life. Solutions. that make a tangible difference in agriculture education and beyond. VisitUniversity of Tennessee Institute of Agricultureto learn more.
Required Experience:
IC
Key Skills
- Photography
- Color Correction
- Shot List
- Adobe Photoshop
- Photo Shoots
- Youtube
- Camera Movement
- Cinematography
- Audio Equipment
- B-roll
- Camera Operation
- Final Cut Pro
- Digital Media
- Video production
- Web Series
About Company
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of lighting the way for ... View more
