Associate, Conferences & Events

New York City, NY - USA

Monthly Salary: $ 70000 - 75000

Posted on: 10 hours ago

Vacancies: 1 Vacancy

Job Summary

SIFMA is currently looking for a New York-based Conferences & Events Associate who will primarily provide support to the broader Conferences & Events department. This position requires a polished and professional team player who can prioritize and juggle assignments possessing tact diplomacy and superior office and interpersonal skills while having a passion for conferences and events.

Role Responsibilities

Maintain event calendar with strong emphasis on data management membership calls and operational efficiencies.
Work with the department to coordinate and execute internal and external events throughout the US.
Serve as secondary point of contact to the Assistant Vice President who oversees the Financial Management Society (FMS) and attend meeting as needed when the primary lead is unavailable.
Act as lead coordinator for two education days ensuring smooth planning and execution.
Support in-person FMS meetings typically held once or twice per year.
Tasks include scheduling internal team meetings and team meetings across multiple sites shipping event materials.
Respond to inquiries in a highly professional organized and expedited manner including phone and emails for general conference questions and registrations.
Manage registration inquiries and be able to process and refund registrations along with producing registration reports.
Work with Meeting Strategists to create and maintain speaker letters PowerPoints web sites tent cards and name badges.
Create and manage detailed speaker attendee and hotel rooming lists in Excel.
Develop maintain and analyze feedback from event on post event surveys.
Ensure all assignments/projects are completed with accuracy and efficiency including follow-through to ensure that appropriate and timely actions are taken.
Produce accurate properly formatted documents and reports under sometimes tight time constraints.
Provide onsite assistance at conferences and events as needed.
Establish and maintain effective and cooperative professional business relationships with all levels of management employees external agents and companies.
Proactively seek out areas for assisting the EVP and team in completing their responsibilities ensuring that requests made of them are addressed.

Qualifications

Bachelors degree from an accredited university.
1-2 years of experience (corporate/association event experience a plus).
Excellent organizational time management written and verbal communication skills.
Strong project management skills and ability to manage multiple concurrent projects on tight deadlines.
Technical skills including a full working knowledge of Microsoft Office Suite and Zoom with familiarity on database use and functionality.
Efficiency in Excel and Cvent is a must.
A skill set to include accuracy in proof reading and attention to detail.
An ability to prioritize tasks/workload looking ahead to resolve conflicts.
A flexible work schedule is important as the role requires occasional overtime work to work beyond regular close-of-business hours during busy periods as necessary.
A commitment to provide superior customer service with all levels of internal management and staff as well as outside clients.
A superior work ethic including being punctual demonstrating work effectiveness persistency and commitment.

About us:

SIFMA is the leading trade association for broker-dealers investment banks and asset managers operating in the U.S. and global capital markets. On behalf of our industrys onemillion employees we advocate on legislation regulation and business policyaffecting retail and institutional investors equity and fixed income markets and related products and services. We serve as an industry coordinating body to promote fair and orderly markets informed regulatory compliance and efficient market operations and also provide a forum for industry policy and professional development. SIFMA with offices in New York and Washington D.C. is the U.S. regional member of the Global Financial Markets Association (GFMA). For more information visit.

Benefits Include:

Medical Dental and Vision Insurance Plans
Life and AD&D Insurance
Short-Term and Long-Term Disability Insurance
401(k) with strong employer contribution
Generous paid time off and holidays
Eligible to work remotely (up to 2 days per week)
Mobile Subsidy
Commuter Subsidy

*Benefits are based on current policies and SIFMA reserves the right to amend or modify benefits at any time.

Salary Range: $70000 - $75000

How to apply:

Please apply directly via our Careers Site or send your cover letter resume and salary requirements to and indicate Conferences in the subject line of your email.

SIFMA is an Equal Opportunity Employer and encourages interested individuals to apply.

Required Experience:

Role Responsibilities

Maintain event calendar with strong emphasis on data management membership calls and operational efficiencies.
Work with the department to coordinate and execute internal and external events throughout the US.
Serve as secondary point of contact to the Assistant Vice President who oversees the Financial Management Society (FMS) and attend meeting as needed when the primary lead is unavailable.
Act as lead coordinator for two education days ensuring smooth planning and execution.
Support in-person FMS meetings typically held once or twice per year.
Tasks include scheduling internal team meetings and team meetings across multiple sites shipping event materials.
Respond to inquiries in a highly professional organized and expedited manner including phone and emails for general conference questions and registrations.
Manage registration inquiries and be able to process and refund registrations along with producing registration reports.
Work with Meeting Strategists to create and maintain speaker letters PowerPoints web sites tent cards and name badges.
Create and manage detailed speaker attendee and hotel rooming lists in Excel.
Develop maintain and analyze feedback from event on post event surveys.
Ensure all assignments/projects are completed with accuracy and efficiency including follow-through to ensure that appropriate and timely actions are taken.
Produce accurate properly formatted documents and reports under sometimes tight time constraints.
Provide onsite assistance at conferences and events as needed.
Establish and maintain effective and cooperative professional business relationships with all levels of management employees external agents and companies.
Proactively seek out areas for assisting the EVP and team in completing their responsibilities ensuring that requests made of them are addressed.

Qualifications

Bachelors degree from an accredited university.
1-2 years of experience (corporate/association event experience a plus).
Excellent organizational time management written and verbal communication skills.
Strong project management skills and ability to manage multiple concurrent projects on tight deadlines.
Technical skills including a full working knowledge of Microsoft Office Suite and Zoom with familiarity on database use and functionality.
Efficiency in Excel and Cvent is a must.
A skill set to include accuracy in proof reading and attention to detail.
An ability to prioritize tasks/workload looking ahead to resolve conflicts.
A flexible work schedule is important as the role requires occasional overtime work to work beyond regular close-of-business hours during busy periods as necessary.
A commitment to provide superior customer service with all levels of internal management and staff as well as outside clients.
A superior work ethic including being punctual demonstrating work effectiveness persistency and commitment.

About us:

Benefits Include: