Prep School Administrative Assistant

Georgia Military College Preparatory School announces an opening for an 6th-12th Grade Administrative Assistant/Attendance Clerk. The Prep Schools first line of support for incoming guests/calls. Responsible for recording daily & class attendance sending daily texts to parents of absent students for accountability purposes conducting announcements and serving as the first central POC for students teachers staff & families various needs. This position is for 10.5 months of the year.

Primary Responsibilities:

• Act as the first point of contact of Usery Hall. Providing guidance resources & a welcoming environment that reflects the schools mission for all who enter. Greet all incoming visitors for the purpose of ensuring that guests sign in/out as required.
• Perform/Track daily & period attendance in real time. Ensure proper student sign in/out for security & accurate record keeping. Send daily texts to parents of absent students for accountability purposes.
• Conduct daily announcements.
• Manage student items from parent drop offs to lost & found.
• Evaluates situations anticipate needs resolve issues quickly & adapt to changing circumstances with professionalism & discretion (e.g. involving other staff students parents etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolutions.
• Responds to inquiries from a wide variety of internal and external parties (e.g. staff parents students etc.) for the purpose of providing information facilitating communication among department and/or providing direction as may be required.
• Handle sensitive information with integrity.
• Oversees scheduling appointments & visitors of the Principal supports other administrative personnel for the purpose of assisting with their administrative functions.
• Coordinates Engineering work orders for Usery.
• Performs record keeping and general clerical functions (e.g. scheduling copying faxing mailings etc.) for the purpose of providing information and/or materials as needed.
• Collects paperwork for student events for the purpose of ensuring the accuracy and timely completion of transactions.
• Pulls reports from Student Information System for faculty/staff usage.
• Maintains office equipment tools and work areas (e.g. cleaning load supplies clear paper jams etc.) for the purpose of ensuring a safe working environment and the availability of items within a specific time frame.
  

Minimum Requirements:

• Experience in an educational setting (school office front desk attendance clerk registrar etc.)
• At least three years of administrative/clerical work
• High School diploma

Preferred Requirements:

• Educational Administrative Experience

• Training/experience in records management

• Experience handling confidential records

• Associates or higher.